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10 Production Schedule Templates for Production Planning

ClickUp Contributor

February 13, 2024

If you’re in the business of making something—a new app, a website, or even a multimedia project—you need to carefully plan, control, and execute your production to succeed. A good production schedule helps you to deliver your goods on time while optimizing your resources. 

These blueprint plans keep everyone in the know and on track throughout every stage of the production process. These schedules specify who is responsible for each task, the completion date, and the next steps in the process .

In this guide, we’ll cover the benefits of a well-designed schedule and share 10 production schedule templates you can start using now. 🦄

What is a Production Planning Template?

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A production planning template is a framework that creates a visual representation of production scheduling. The schedule establishes a production process and assigns a plan and budget, outlining the task sequence, timing, and allocation of necessary resources to create something or deliver services.

Production schedules usually include details on the production status, such as task description, start and end dates, role and responsibility assignments, and required materials for each step.

These resources are handy for optimizing workflows and minimizing obstacles that could delay production. They help project managers ensure on-time and on-budget delivery of goods and services.

A well-planned production schedule assists businesses in making intelligent, well-informed decisions and planning more efficiently. 

Using a production schedule template improves your business’s efficiency and organization while contributing to the overall success of the production process. Some of the key advantages of using a production planning template include: 

  • More efficient resource allocation : A good production plan will help you allocate resources efficiently, including workforce, equipment, and materials. This helps reduce production costs and improve profitability 
  • Better time management : Production schedule templates help you create clear, reasonable timelines for each task, giving teams actionable deadlines and avoiding burnout or bottlenecks. You’ll also avoid unnecessary downtime 
  • Standardized processes : A production plan creates a framework for your operations and provides a consistent and replicable production process. This enhances quality control and reduces potential errors in production 
  • More transparency with accountability : Production schedules allow you to assign roles and responsibilities for each task, making it clear who’s responsible for each step. This makes the process transparent and holds team members accountable for their contributions 

Some templates also allow you to run “what-if” scenarios. This helps you plan for different production scenarios and see how your team could overcome potential challenges. It’s a great way to build flexibility into your production schedule and keep things running smoothly, even when the unexpected happens. 

A good production planning template helps make your production more efficient, flexible, and cost-efficient. The template must have an organized, logical layout and be easy to use, edit, and update.

Users need to identify tasks, timelines, and resources at a glance. Suitable templates should also have space for additional information, such as task descriptions and start and end dates. Production planning templates also benefit from built-in communication aids, including notes and comments sections, which promote collaboration within the team.

Excellent production schedule templates offer dependency indications for a smooth workflow and guide resource allocation. They typically incorporate visual elements, such as Gantt charts and milestone trackers, to mark progress within the project.

The best production planning templates are the ones that help you coordinate production tasks, minimize waste, and propel you to better on-time delivery. Experiment with several templates to see what works best for your team.

10 Production Planning Schedule Templates to Use in 2024

Here are 10 versatile and efficient production planning templates to try this year.

Manage production schedules with the ClickUp Production Tracking Template

The ClickUp Production Tracking Template offers a comprehensive solution for any organization that needs to master production management. The template seamlessly integrates with the ClickUp ecosystem, so you can use the framework to streamline production tasks while taking advantage of the platform’s robust project planning tools . 

The template allows you to meticulously map tasks, allocate resources, establish priorities, and identify dependencies by featuring an incredibly intuitive interface, complete with click-and-drag functionalities. The multiple views available let you create dynamic visualizations of the workflow to spot potential problems and remove them before they cause production issues. 

ClickUp’s commitment to collaboration shines through in this template. It offers plenty of space for feedback, notes, and comments and informs teams with real-time updates. It’s a great way to avoid any issues with missed emails or poor version management because everything your team needs to stay on track is in one centralized hub. 

Organize raw materials and other assets with ClickUp's Production Cost Analysis Template

Efficient production is vital for your bottom line, and the ClickUp Production Cost Analysis Template covers materials, labor, and overhead costs to help inform your decisions. You can gain insight into your production inefficiencies and forecast pricing impacts.

Product managers can leverage the template’s information to make better decisions and improve the production process. By gaining better cost visibility in your production process, you can optimize your resources and boost your long-term profitability and efficiency.

Let this template do the heavy lifting by collecting essential data and providing key actionable insights. It connects with the rest of the ClickUp platform, so it’s an excellent option if you already use the program as strategic planning software for your business. 

Overview productivity and production with this straightforward production report

Production planning templates offer a high-level view of your process, but you must also know the daily details. The ClickUp Daily Production Report Template is an excellent addition to your  product development process , giving your team space to update everyone on daily events. 

Using the template within the ClickUp platform allows you to create real-time insights and progress tracking for more efficient reporting and better decision-making. 

The Daily Production Report Template offers total customization, including status, fields, and multiple view options to incorporate it with your workflow. It’s a great way to maintain oversight, provide accountability, and create transparent collaboration with your production team.

Oversee the manufacturing process and project schedule with a ClickUp List

For those working specifically within the manufacturing industry, the ClickUp Manufacturing Project Plan Template will streamline the planning and organization process. The template has space for project objectives , manufacturing tasks, resource allocation, progress tracking, and more. 

Execute your projects more effectively and efficiently while optimizing your budget and resources. With careful planning and this functional template, you’ll reduce operation costs and make your production line more profitable. 

It’s a great addition to your ClickUp ecosystem and a perfect addition if you already use ClickUp as a CRM platform for manufacturers . Add this template to your current ClickUp lineup and see how it strengthens your manufacturing plans, making them faster and more cost-effective. 

Learn about the best manufacturing schedule software !

Share a manufacturing production SOP or manufacturing schedule with teams in a ClickUp Doc

Our next free production schedule template is the ClickUp Manufacturing Communication Plan Template for better coordination and team collaboration, so you’ll avoid misunderstandings that may cause delays in the manufacturing processes.

This template helps you establish better communication paths between departments, suppliers, and stakeholders to keep information flowing and ensure everyone gets the same regular updates. Using this template, you’ll be able to document critical decisions and actions so everyone stays on the same page. 

No matter the size of your operation, this template is a must-have in your collection of  product management tools .

ClickUp's Sprint Planning template

If your team operates on an Agile project management approach, sprint planning is a big part of your production plan. Make sprint planning more efficient with the ClickUp Sprint Planning Template . The template’s design makes it easier to plan each sprint, bringing clarity to a task regardless of complexity.

Use the platform’s many visualization features to create easy-to-read task planning and schedules because it plugs into ClickUp seamlessly. ClickUp’s collaborative features also make it easy for your team to keep the planning template current, so any project manager or team member can monitor progress throughout the sprint lifecycle and know where the team is at with every task on the list. 

ClickUp's Development Schedule template

Are you looking for a way to keep your development team on track? The ClickUp Development Schedule Template is the resource you need, no matter what you’re working on and what stage of development you’re in.

The template streamlines creating a schedule with visual task management, collaborative features, real-time updates, and automated reminders. This keeps your team on track with tasks and ensures they meet deliverable deadlines.

The Development Schedule Template provides stakeholders with real-time updates. It’s a great way to update them on progress so they have the information they need at any time. With everything in one central hub, they can easily check progress while allowing the development team to continue working on their tasks.

ClickUp's Build Plan template

You have an idea. Now, you need a plan to build it. The ClickUp Build Plan Template helps you organize your resources, timelines, and milestones to create a comprehensive plan for making your idea a reality. 

From concept to launch, the build plan template becomes a roadmap where you can visualize tasks and progress while getting real-time updates from your team. It’s perfect for gaining clarity in each project development phase. It helps you set realistic deadlines while using internal and external resources wisely.

ClickUp’s free Build Plan Template offers plenty of customization options, including statuses, fields, and views, so you can tweak the template to suit the needs of your team. Use this template to create innovative plans for your next big idea. 

This resource also works as a film production schedule template to align all departments and partners on development!

ClickUp Release Planning template

Are you trying to plan your next big software release? Keep your team on the same page with the ClickUp Release Planning Template . This is an alternative production planning template for those within the software development business. ClickUp designed the template to help oversee the launch of new software, giving you a way to organize your release plan strategically. 

Start with plotting tasks, milestones, and dependencies to anticipate and remove potential bottlenecks. The template provides an insight into your team’s progress through each phase and helps you coach them to better performance. 

From software inception to final deployment, the template creates a central hub for release planning, making it a seamless, collaborative effort. Take control over your release cycles and make them more efficient and effective for everyone involved. 

Simple Sheets Excel Production Schedule

If you’re looking for Excel templates, Simple Sheets has you covered. Its Excel Production Schedule template allows you to manage every aspect of your production process, from supply chain to operation rates, custom orders, and more.

Simple Sheets has carefully designed the spreadsheet with smart auto-population to save you from too much manual entry. Excel-savvy users can customize the spreadsheet to closely meet their team’s workflow process. 

If you opt for this template, you’ll get all the benefits of working in the Excel environment, such as analyzing data and creating helpful charts to maximize efficiencies. The template is compatible with Google Sheets, too! 

Track All the Production Activities and Resources in ClickUp

A great production schedule can be the backbone of your operation. It transforms the most complex processes into organized management steps. With a well-planned production schedule, you can oversee the timely delivery of goods and services while optimizing your resources and keeping everyone accountable for their responsibilities. 

If you’re ready to take your production planning to the next level, check out ClickUp.

This productivity platform has a vast library of free templates to help you plan and organize your next project, whether refining an old project or developing something from the ground up. You can track tasks, allocate resources, and create timelines while working in a collaborative platform that puts communication and transparency first. 

Revolutionize your production process on the ClickUp platform today!

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Production planning and scheduling for manufacturing

James humphreys.

Senior Content Manager

Production scheduling is essential for growing manufacturing operations to take their production to the next level. If you’re looking to maximize efficiency on your shop floor, you need a way to optimize your production planning and scheduling.

Nowadays, your scaling manufacturing business has many options for finding production planning software explicitly crafted for manufacturers.

This guide will provide you with a comprehensive understanding of manufacturing scheduling and how it can help you allocate your resources efficiently and cost-effectively to meet customer orders. So, read on to learn how to improve production scheduling in your scaling manufacturing business.

Table of contents:

  • What’s the difference between production planning and scheduling?

The importance of production planning and scheduling

5 stages of production planning and scheduling.

  • Download production schedule template

A simple production plan example

The key factors to consider when scheduling production.

  • Production Planning KPIs

How to optimize production scheduling

Production planning and scheduling mistakes, can you use excel for production planning, production planning and scheduling with katana, what’s the difference between planning and scheduling.

Production planning and scheduling are two key activities in manufacturing and operations management. Although closely related, they involve different aspects of the production process. Let’s take a closer look at the difference between these two concepts.

What is production planning?

Production planning is an important process that involves strategic decision-making to determine the optimal production strategy, resource allocation, and scheduling to meet customer demand and organizational objectives. It encompasses a comprehensive analysis of what products should be produced, in what quantities, and when.

By considering market demand, sales forecasts, and internal capabilities, production planning ensures efficient utilization of resources while maintaining a competitive edge in the market. This process plays a vital role in aligning the overall business strategy with the operational aspects of production, enabling companies to meet customer expectations, maximize productivity, and achieve their desired outcomes.

The main objectives of production planning include:

  • Forecasting customer demand and market trends
  • Setting production goals and objectives
  • Determining the types and quantities of products to be produced
  • Identifying the necessary resources (materials, equipment, labor, etc.)
  • Allocating resources efficiently
  • Developing manufacturing schedules and timelines

What is production scheduling?

Production scheduling is a vital process that entails the creation of a comprehensive and detailed timetable outlining the specific order and timing of production activities. It involves making critical decisions on when each task or operation should commence and conclude, taking into account resource availability, constraints, and dependencies.

By considering factors such as machine availability, labor capacity, and material availability, production scheduling aims to optimize efficiency and streamline workflow.

This process ensures that production tasks are executed in a coordinated manner, minimizing idle time, maximizing resource utilization, and ultimately facilitating the timely delivery of products.

Effective manufacturing scheduling plays a pivotal role in enhancing productivity, reducing costs, and maintaining a smooth and well-organized production process.

The primary objectives of production scheduling include:

  • Sequencing the order of production tasks
  • Assigning resources (equipment, labor, etc.) to specific tasks
  • Minimizing idle time and maximizing resource utilization
  • Adapting to changes in customer demand or unforeseen disruptions
  • Ensuring timely delivery of products

In summary, production planning focuses on the big picture and long-term decisions to ensure that production activities align with the overall business strategy and customer demand. On the other hand, production scheduling focuses on short-term decisions that aim to optimize efficiency, minimize costs, and maintain a smooth workflow within the production process.

Both planning and scheduling are essential for effective production management and meeting customer demands efficiently.

Production planning and scheduling are crucial aspects of a business’ operations and have significant importance for several reasons:

  • Meeting customer demands — Effective manufacturing planning and scheduling ensure timely delivery of products in the required quantities, avoiding stockouts , minimizing lead times, and enhancing customer satisfaction.
  • Optimal resource utilization — Proper planning and scheduling enable businesses to allocate resources efficiently, minimizing idle time, reducing costs, and maximizing productivity, leading to improved operational efficiency and resource utilization.
  • Cost control — Accurate demand forecasting and efficient scheduling help avoid overproduction, minimize inventory holding costs, reduce setup times, eliminate bottlenecks, and optimize resource use, contributing to cost savings.
  • Improved production efficiency — Effective planning streamlines production processes, eliminates inefficiencies, and reduces waste, optimizing production flow, reducing cycle times, and increasing overall efficiency.
  • Timely decision-making — Well-defined plans facilitate informed decisions on resource allocation, production priorities, and capacity management, enabling adaptation to changes and ensuring timely production.
  • Coordination and collaboration — Manufacturing planning and scheduling involve cooperation between departments, enhancing communication, improving coordination, and achieving a synchronized production process, reducing delays and enhancing operational efficiency.
  • Scalability and growth — Well-designed production plans and schedules lay the foundation for handling increased demand, expanding operations, and adapting to market conditions. This helps to facilitate scalability and capitalizing on growth opportunities.
  • Continuous improvement — Monitoring production performance, analyzing data, and evaluating schedules help identify areas for improvement, driving continuous optimization and maintaining a competitive edge.

So, if you want to ensure timely delivery, optimal resource utilization, cost control, improved efficiency, and scalability, you need to have a solid production plan.

Production planning and scheduling involve a systematic approach to ensure efficient and timely production of goods. The best way to achieve this is by dividing the process into four distinct stages, each serving a specific purpose.

These stages provide a structured framework for organizations to plan, schedule, and control their production processes effectively. Let’s explore each stage in detail.

1. Demand forecasting and capacity planning

The first production planning and scheduling stage involves demand forecasting and capacity planning.

Demand forecasting entails estimating future customer demand based on historical data, market trends, and other relevant factors. It helps organizations determine the expected demand volume and patterns for their products.

To forecast demand, you need to incorporate a variety of data, including:

  • Historical sales performance
  • Local and national taxes and regulations
  • Current manufacturing trends and predictions
  • Technological advancements

Learning and understanding your product demand will help you make the best choices when arranging and improving your operations.

Once the demand is forecasted, capacity planning comes into play.

It involves evaluating the production capacity and capabilities of the organization to determine if it can meet the projected demand. Factors such as workforce availability, equipment capacity, and facility constraints are taken into account during this stage.

The goal is to align the production capacity with the anticipated demand to avoid underutilization or overburdening of resources.

2. Material planning and procurement

The second stage focuses on inventory control , including material planning and procurement. In this stage, organizations identify the raw materials, components, and resources required for production. The quantities needed are determined based on the manufacturing schedule and demand forecast.

Efficient material planning ensures the timely availability of materials while minimizing inventory costs and the risk of shortages or excess stock.

Establishing strong supplier relationships is essential during this stage to ensure a reliable supply chain. Organizations collaborate with suppliers to coordinate delivery schedules, negotiate pricing, and maintain consistent quality standards.

Effective material planning and procurement help optimize production flow and prevent disruptions in the supply chain.

3. Scheduling and resource allocation

The third stage involves detailed scheduling and resource allocation. It focuses on creating a comprehensive production timeline and sequence of activities to ensure smooth operations.

Scheduling involves assigning tasks to different workstations or production lines, considering factors such as equipment availability, setup times, and dependencies between jobs.

Resource allocation is another crucial aspect of this stage. It entails determining the optimal allocation of labor, equipment, and other resources to specific production tasks. Balancing workloads, considering skill levels, and maximizing resource utilization are key considerations during resource allocation.

The goal is to create an efficient schedule that minimizes idle time, bottlenecks, and unnecessary delays.

4. Production control and monitoring

The fourth stage revolves around production control and monitoring. Once production is underway, it is essential to track work progress, ensure adherence to the planned schedule, and maintain quality standards. Production control is all about monitoring the production process, identifying deviations or bottlenecks, and taking corrective actions as necessary.

Efficient production control relies on real-time data collection, performance measurement, and analysis. It enables organizations to identify issues, make adjustments, and optimize the production flow. This stage also includes quality control measures to ensure the final output meets the required standards and customer expectations.

5. Master production schedules

Once your manufacturing plan looks achievable, you can progress to the next step, producing a master production schedule , the ultimate document for production.

Your master production schedule (MPS) will detail how many items need to be produced within a certain period. Most manufacturers use manufacturing technology to create an MPS that will provide real-time data and allow manufacturers to make production changes on the fly.

By effectively controlling and monitoring the production process, organizations can improve productivity, minimize waste, and ensure timely delivery of products to customers.

Imagine a small but modest workshop with five artisans making psychedelic T-shirts.

Each artisan works eight hours a day, from Monday to Friday. They follow a make-to-stock workflow in a job shop setting. It takes 2 hours to produce a single T-shirt.

The max capacity of this Funkadelic business is 200 hours .

In this scenario, the annual hippie fest is fast approaching — and looking at your historical data collection — the T-shirt makers expect to see a surge in sales. Last year they were overwhelmed, so this year, they have decided to put together a quick manufacturing plan a week before they expect an increase in demand. They also want to have a safety stock level of ten for each of their items.

As per their initial plan, they won’t be able to meet production requirements, but they can now use this knowledge to readjust their current production plan. They decide to limit the production of Far Out T-shirts to 40 and Peace T-shirts to 8 .

They can still meet the forecasted demand with the modified plan by sacrificing some of the safety stock.

However, this plan put their operations and resources at 100% capacity . If one of the artisans calls in sick on Wednesday evening, the max capacity for the week falls to 176 hours . When planning production, a rule of thumb is to have 20% free to give yourself wiggle room if a problem occurs.

Production planning is vital for any manufacturing business. Even basic products need a clear and defined flow to turn them from raw materials into quality goods. If you don’t follow this flow or your production quality control checklist , your products will surely drop in quality. Without a proper process, your standardized practices will be forgotten.

So, when scheduling the production, what are the key factors to consider?

Crew management

Use your team well.

Your people are a valuable asset to your business. They play a key part in manufacturing process optimization. Make it your business to know your people, including their strengths and weaknesses. This way, you can assign each team member to the most suitable tasks and machines.

If someone is sick or goes on holiday, you have the additional capacity to make up for the temporary loss.

Effective production planning allows you to get the most out of your people and machines. Every team member knows the tasks assigned to them and what their expected output is. Keeping tabs on this process lets you compensate for shortfalls and keep up with high demand.

Running at capacity

Is your workshop constantly running at 100% of its output?

It only takes a minor bump to bring things to a grinding halt. Capacity planning helps to make sure you’re not running at max capacity. If you do receive an unusually large order or two, you will be glad you prepared.

The same goes for your team, as they have enough resources to do their job on time.

Raw materials

Frequent stalls in production planning mean paying team members and machines to stand by.

Integrating a robust MRP or manufacturing ERP software into your business can help ensure you always have the required raw materials available. This means:

  • You never have to push back production because of supply order delays or stockouts.
  • Priority deadlines do not have to be set back due to undersupply.
  • There’s no need to constantly step over excess raw materials on your shop floor.

If done right, warehousing and transport costs won’t skyrocket due to oversupply. As a bonus, every team member always has something to do as they work with your available materials.

Workshop logistics

The logistical flow of each part of your manufacturing process also requires consideration. This may not seem so important, but you would be surprised. Many production lines have come grinding to a halt as one weak link has been placed on the wrong stage.

Pushing machines and people to unsuitable locations can harm efficiency.

Sometimes, what seems like common sense could be harmful to your flow. It takes careful analysis to determine how materials, resources, people, and supplies travel around your shop floor.

It may be that a more efficient layout or order exists for your business. Sometimes a small change can make a world of difference to your production schedule.

Problem-solving

Trial-and-error problem-solving costs your business money through each failed attempt.

Overordering or overproducing is a band-aid solution, as this leads to extra costs or staff burnout. You need effective production planning software to track your flow and find manufacturing scheduling issues to get to the root of a problem.

Know your manufacturing processes

Understanding manufacturing planning and scheduling allow you to oversee your manufacturing methodically to overcome production issues easily.

Track and manage everything effectively, and everything should run like clockwork. Effective manufacturing scheduling makes it easier to do everything by the book — it is set out clearly for your whole team and is available 24/7.

Production planning KPIs

Now you know everything there is to know about putting together your production plan — the next step is understanding how to measure its effectiveness. Here are some KPIs to track to get you started:

  • Manufacturing costs — Track how much it costs to produce an item by looking into raw materials, utilities, salaries, rent, etc.
  • Capacity utilization rate — You don’t want resources running at max capacity, but you don’t want machinery or workstations sitting idle.
  • Planned production vs. actual hours — This will help you better understand how long it takes to produce an item or uncover any issues which lead to delays on your shop floor.
  • Employee utilization (productivity) — The same as your capacity rate. The only difference is that you don’t want to overwork them. Make sure you schedule your human resources reasonably to void burnout.
  • Takt time — A lean manufacturing concept that looks into the actual time it takes to produce a single unit of item.

This checklist will guide you in creating your business analytics to observe your production and develop plans to make them even more efficient.

But, as you can tell, doing this is a long and arduous process, and many scaling manufacturers turn to automation to help them with this task.

Optimizing production scheduling involves maximizing efficiency, minimizing costs, and ensuring timely delivery of products. Below you’ll find some strategies for optimizing manufacturing scheduling.

Demand-driven scheduling

Incorporate demand-driven scheduling by aligning manufacturing schedules with customer demand. Use accurate demand forecasting to determine the required production volume and adjust schedules accordingly. This approach helps avoid overproduction or underproduction and reduces excess inventory or stockouts.

Utilize advanced scheduling techniques

Employ advanced scheduling techniques such as finite capacity scheduling, just-in-time (JIT) scheduling, or theory of constraints (TOC) to optimize production schedules. These techniques consider capacity constraints, setup times, and dependencies between tasks to create efficient and realistic schedules.

Optimize resource allocation

Ensure optimal utilization of resources by assigning tasks based on skill levels, availability, and efficiency. Consider the capabilities and capacities of equipment, machinery, and workforce while allocating resources. Efficient resource allocation minimizes idle time, reduces bottlenecks, and improves overall productivity.

Minimize changeovers and setup times

Reduce changeover and setup times by implementing strategies like single-minute exchange of die (SMED). Streamlining changeover processes allows faster transitions between different product configurations, enabling shorter production runs and increased flexibility.

Implement real-time monitoring

Utilize real-time monitoring systems and production control tools to track progress, identify bottlenecks, and make data-driven decisions. Real-time data provides insights into the actual status of production, enabling prompt adjustments and proactive problem-solving.

Prioritize critical tasks

Identify critical tasks or processes that significantly impact the overall production timeline. Prioritize these and allocate resources accordingly to ensure timely completion. Focusing on critical tasks minimizes the risk of delays in the entire production process.

Consider production constraints

Take into account any constraints that may affect production scheduling, such as limited capacity, equipment maintenance schedules, or supplier lead times. By incorporating these constraints into the scheduling process, you can avoid scheduling conflicts and optimize production flow.

Implement lean manufacturing principles

Apply lean manufacturing principles such as just-in-time production , continuous flow, and waste reduction techniques to optimize production scheduling. Eliminate non-value-added activities, reduce inventory, and optimize process flows to improve overall efficiency.

Embrace technology

Utilize production scheduling software or manufacturing execution systems (MES) with advanced planning and scheduling capabilities. These tools automate the scheduling process, optimize resource allocation, and provide real-time visibility into production activities, enabling better decision-making and scheduling optimization.

Continuous improvement

Foster a culture of continuous improvement by regularly reviewing and analyzing production schedules, performance metrics, and feedback. Identify areas for improvement, implement changes, and monitor the impact of these adjustments. Continuously striving for optimization ensures ongoing efficiency gains in production scheduling.

By implementing these strategies, organizations can optimize their production scheduling processes, enhance operational efficiency, minimize costs, and deliver products on time, ultimately improving customer satisfaction and competitiveness.

Production planning and scheduling mistakes can lead to inefficiencies, delays, increased costs, and customer dissatisfaction. Let’s review some common mistakes to avoid in manufacturing planning and scheduling.

Inaccurate demand forecasting

Failing to accurately forecast customer demand can result in overproduction or underproduction. Overproduction leads to excess inventory and increased carrying costs , while underproduction can result in stockouts and missed sales opportunities. It is important to gather and analyze relevant data, consider market trends, and collaborate with sales and marketing teams to improve demand forecasting accuracy.

Insufficient capacity planning

Inadequate evaluation of production capacity can lead to resource constraints and bottlenecks. If the production capacity does not align with the forecasted demand, it can result in missed deadlines, backlogs, and delays in fulfilling customer orders. Conducting regular capacity assessments and considering factors such as equipment maintenance, workforce availability, and facility constraints are essential for effective manufacturing capacity planning .

Poor material planning

Inaccurate material planning can cause disruptions in the production process. Insufficient stock of raw materials or components can halt production, while excessive inventory ties up capital and increases storage costs. Utilizing efficient inventory management systems, establishing reliable supplier relationships, and continuously monitoring material requirements are crucial to avoid material planning errors.

Inefficient scheduling

Inefficient scheduling can lead to production issues, increased setup times, and idle resources. Poor task sequencing, inadequate consideration of setup times, and neglecting resource availability can result in unnecessary delays and production bottlenecks. Utilizing advanced scheduling techniques, considering the dependencies between tasks, and optimizing resource allocation is vital for efficient scheduling.

Lack of flexibility

Failure to incorporate flexibility in manufacturing planning and scheduling can make it challenging to adapt to unforeseen events or changes in demand. Market fluctuations, machine breakdowns, and supplier delays can disrupt the planned schedule. It is important to build contingency plans, have backup suppliers, and maintain buffer capacity to accommodate unexpected disruptions and maintain operational continuity.

Ignoring feedback and continuous improvement

Neglecting to gather feedback from the production floor, customer feedback, and performance metrics can hinder process improvement.

Regularly reviewing production performance, analyzing data, and actively seeking feedback from relevant stakeholders can help identify areas for improvement and drive continuous optimization in production planning and scheduling.

Lack of communication and collaboration

Poor communication and collaboration among departments can lead to misalignment and delays. Production planning and scheduling require coordination among different teams, including sales, operations, procurement, and logistics.

Clear communication channels, regular cross-functional meetings, and shared visibility of information are essential for effective collaboration and synchronization of activities.

By avoiding these common production planning and scheduling mistakes and adopting best practices, organizations can enhance their operational efficiency, minimize costs, and improve customer satisfaction by consistently delivering products on time and as per requirements.

The absence of affordable production planning software has led to many manufacturers using inefficient spreadsheets .

There are three main problems with this approach:

  • Spreadsheets are slow — It may be better than doing it with a pen and paper, but Excel is still too labor-intensive.
  • Spreadsheets are error-prone — They are vulnerable to mistakes that cause confusion, production delays, and business-disrupting problems.
  • Spreadsheets are static — They do not update automatically. This can lead to delays as changes are not communicated.

Many modern manufacturers are stuck with Excel because they can’t see better options.

This is understandable. Most manufacturers do not need the gargantuan flow diagrams and Gantt charts seen in large enterprise software. Shop-bought software like Excel seems like a quick and easy option.

But it is not powerful enough for using production management effectively.

The best way to avoid production planning mistakes and implement different optimization techniques is through software. Katana is a cloud manufacturing platform that allows you to do all that and more. It offers advanced features with an intuitive interface, so you don’t need a 3-month boot camp to start using it.

Let’s have a look at what production planning with Katana looks like.

The Production operations tab lets you do production planning as it automatically assigns team members and workstations to each process your manufacturing orders require. It also calculates all the resources needed and associated costs.

The Make screen lets you review all outstanding manufacturing tasks. If something comes up, or you want to change tack, simply reorganize your manufacturing queue, and Katana’s real-time master planner reallocates all resources to ensure the prioritized orders get out of the door first.

Production planning with Katana allows you to:

  • Keep up with demand, and prepare for change
  • Prevent idle time in your workshop
  • Significantly reduce scheduling errors
  • Generate accurate, realistic deadlines
  • Minimize inventory transport and storage costs
  • Identify inefficiencies that could lead to production bottlenecks
  • Gets products out the door and to customers on time

Take control of your production processes with Katana. Request a demo today to see it in action.

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Deskera Home

Production Planning and Scheduling: The Complete Guide

Damini

Has your company expanded from a one-person gig to a large team? You may be in-charge of a busy workshop and want to increase productivity there. Whatever the reason, you'll need a solution to make your production planning and scheduling as efficient as possible.

The overall adequate use of resources has always been a focus of production planning and scheduling. Production planning's main objective is to ensure that the supply chain process moves smoothly. The more smoothly your production and supply chains move, the less money you'll spend and the more you make.

One of the most crucial elements and indicators of the health of your supply chain is the flow. You're on the right track if your production process moves smoothly.

Production Planning and Scheduling: The Complete Guide

Various possibilities are available today for your growing manufacturing company to locate production planning software. These softwares have been created especially for contemporary manufacturers.

You will learn everything you need to know about using production scheduling and planning to organize your resources in this guide. Continue reading to learn how to enhance production scheduling in your expanding manufacturing company.

The following are the topics covered:

What is Production Planning?

What is production scheduling, difference between production planning and scheduling, importance of production planning and scheduling processes, 4 benefits of using a production schedule, how do you optimize production scheduling, the right production plan for you, key takeaways.

Production planning involves scheduling processes, raw materials, and resources to produce goods for consumers within predetermined time frames. Production scheduling specifies who will conduct the operations and when.

  • Production planning determines what and how much work needs to be done. Production planning and scheduling help your manufacturing process run as smoothly as possible.
  • It is done by combining your production needs with your available resources in the most cost-effective way.
  • It ensures that your orders are processed as quickly, smoothly, and stress-free as possible. Do you think that's just a dream? All your production planning flow requires are a few minor adjustments.

In any case, effective production planning and scheduling are essential. For manufacturers, production planning is crucial since it has an impact on other critical parts of their business, such as

  • Capacity Planning
  • Supply Chain Management
  • Production Lead Time
  • Production Scheduling
  • Material Requirements Planning

Production Planning Process

Production planning is a key process in any manufacturing organization. It helps to ensure that the right products are produced in the right quantities, at the right times, and with the right resources. The following are the five key steps of the production planning process:

  • Calculate product demand

It will provide a general idea of how many products need to be produced at a specific time. A combination of analysis of current market trends and historical production trends is used to create this estimate.

This involves estimating the number of products that must be produced to meet customer demand. This step also involves forecasting future demand and understanding customer needs to ensure the right amount of product is produced.

  • Evaluate production alternatives

It entails assessing the available resources and determining how to use them best. It is done in light of anticipated demand estimations.

This includes evaluating different production methods, such as batch production, continuous production, and job shop production, as well as different production locations, such as on-site or off-site production. This step helps to identify the most efficient and cost-effective production alternative.

  • Select the most effective solution

After evaluating the different production alternatives, the next step is to select the most effective solution. This involves considering factors such as cost, time, quality, and efficiency. It is important to select the solution that will provide the best results for the organization.

  • Monitoring and evaluation

As the plan is implemented, businesses keep an eye on what is occurring. They compare it to what should be happening as per the plan. They then assess how well the two line up.

Once the production plan is in place, it is important to monitor and evaluate its progress. This involves tracking the production plan's progress and ensuring that it meets the organization’s objectives. Additionally, it is important to evaluate the effectiveness of the plan in order to identify areas that need to be improved.

  • Adjust plan

This may involve making changes to the production process or adjusting the production schedule in order to accommodate changes in demand or other factors. This step helps to ensure that the production plan remains effective.

Types of Production Planning

There are numerous varieties of production planning that concentrate on different aspects of the production process. Here are a few of them:

  • Master Production Schedule (MPS)

These are production schedules for specific commodities that must be manufactured one at a time. They are frequently produced by software and subsequently modified by users.

  • Material requirements planning (MRP)

MRP is a system for inventory management, production scheduling, and planning. Raw material availability is guaranteed by MRP, which also maintains internal material and product levels as low as feasible.

MRP also schedules manufacturing and purchase activities. Although software frequently partially automates it, it can also be done by hand.

It is the process of figuring out how well-equipped a company is to handle shifting demands.

  • Level Production Planning

Level Production Planning is a type of production planning that focuses on the production of a constant rate of output over a given period of time. This means that the same amount of raw materials and resources are used throughout the production period, resulting in consistent and predictable output.

The goal of this type of planning is to achieve high efficiency and reduce costs by ensuring that resources are used in the most efficient way possible.

  • Lean Production Planning

Lean Production Planning is a type of production planning that focuses on minimizing waste and optimizing the use of resources. This type of planning emphasizes the use of small batches and the elimination of overproduction. The goal of lean production planning is to reduce costs, increase efficiency, and improve customer satisfaction.

  • Kaizen Production Planning

Kaizen Production Planning is a type of production planning that focuses on continuous improvement and process optimization. This type of planning emphasizes the use of data and feedback to identify areas for improvement and to make changes that will increase efficiency and reduce costs.

  • Agile Production Planning

Agile Production Planning is a type of production planning that focuses on making quick and effective decisions. This type of planning emphasizes the use of data and feedback to make decisions quickly and to adapt to changing conditions quickly.

Agile production planning is used to reduce costs, improve efficiency, and increase customer satisfaction.

  • Workflow Planning

Workflow planning refers to scheduling a series of tasks to be carried out by a single employee or group of employees. Several planning kinds use the logic of production planning in adjacent or unrelated fields to manufacturing.

For instance, optimizing hiring and talent management processes is a component of human resources planning. Other illustrations include:

  • Enterprise resource planning (ERP)

Enterprise resource planning (ERP) is a business process combining primary corporate operations into a single, cohesive system. It is often accompanied by software.

  • Sales and operations planning (S&OP)

This procedure helps manufacturers more precisely match their supply with market demand.

Types of Production Planning Methods

The same production plan is only appropriate for some operations because every business is different. You must choose the approach that works best for your manufacturing process. It is to maximize the benefits of project planning. Having stated that, here is a brief introduction to the various production planning methods.

When producing a single product for which a particular production plan is made, the task approach is frequently utilized. This method of production planning can be employed in more extensive manufacturing facilities. It is typically used in smaller enterprises. The work technique is beneficial when a good or service needs precise adjustments.

Batch Production Method

In contrast to individual or continuous production, a batch production is a form of production. Batch production involves producing things in groups. When delivering goods on a vast scale, this strategy is helpful.

Flow Method

By accelerating the production line, the flow method is a demand-based manufacturing strategy. It reduces the length of the production lead time. Based on work orders, the production process begins and ends once all finished goods are produced.

Continuous manufacturing is what is accomplished by employing machinery and minimum human intervention. It is done to reduce waiting time.

Process Method

The process method is essentially an assembly line, which is what most people envision when they think of production. The process method often assembles the finished goods with various types of machinery doing different jobs.

Mass Production Method

The main goal of the mass production method is to produce an endless stream of identical goods. Like the flow method, it reduces production costs by operating on a much larger scale.

When efficiency and uniformity are equally important, "standardized processes" must be used. It ensures that all products have the same appearance.

How to Make a Production Plan

Follow these five steps to ensure that your production plan is as robust as it can be when you set out to construct one.

1. Project/Estimate Product Demand The easiest way to choose which product planning strategy is ideal for your operation is to understand product demand planning. The first step is to understand product demand planning.

Then you may determine which resources are necessary and how they will be utilized during the manufacturing process.

2. Access Inventory

Making an inventory management plan will help you avoid experiencing shortages or letting items go to waste. Accessing inventory involves more than just taking stock. To handle inventory as efficiently as possible, concentrate on the inventory control and management strategies you might use in this stage.

3. Resource Planning

Knowing the specifics of resource planning for the manufacturing process is necessary for a successful production plan. Keep in mind the bare minimum of laborers and supplies needed to complete a task (producing a good or providing a service).

Additionally, think about the equipment and systems necessary for your manufacturing plan.

4. Monitor Production

Keep an eye on how the output stacks up against the production schedule and resource allocation forecasts as production progresses. Throughout the production process, this should be ongoing and documented.

5. Modify the Strategy to Improve Production Efficiency in the future

Reflecting on the knowledge, you obtained in step four and making plans for improving the production plan are the final steps in production planning. It is the final step in production planning.

However, production planning aims to manufacture a good or service. It should also serve as a learning opportunity to improve production plans in the future.

Components of Production Planning

Making a proper production plan requires the following inputs:

  • Bill of Materials: The Bill of Materials (BOM) is an important document in production planning, as it provides a detailed list of all the components and parts needed to manufacture a product. It is commonly used to track the cost of materials, labor and overhead used to manufacture the product. The BOM also provides a means of tracking the status of each component, from initial procurement to final assembly.
  • Stock Levels: Production planning also requires the tracking of stock levels. This is because having too much stock can lead to expensive storage costs, while too little stock can lead to production delays. By monitoring stock levels, production planners can ensure that the right amount of stock is available at the right time.
  • Price of Materials: The price of materials is an important factor in production planning. Knowing the cost of materials helps production planners to accurately estimate the cost of producing a product. Additionally, by regularly comparing the current price of materials with the market price, production planners can make sure that they are getting the best value for their money.
  • Lot Sizes: Lot sizes are another important factor in production planning. Lot sizes are the number of items produced in a single production run. Lot sizes are determined based on the demand for the product, the cost of production, and the availability of materials.
  • Manufacturing Lead Time: Manufacturing lead time is the amount of time that it takes for a product to be manufactured from start to finish. This includes the amount of time required for the procurement of materials, assembly, testing, and packaging. Knowing the lead time can help production planners accurately estimate the time required for production and plan accordingly.

Assigning various raw materials, resources, or production processes to multiple products is the process of product production scheduling. The goal is to produce goods on schedule while making your production process as effective and economical as possible. It is possible in terms of labor and material costs.

All parts of the supply chain depend on the production schedule. In fact, the supply chain as a whole depends on it for some of the most significant key performance indicators (KPIs) . A few typical KPIs for production schedules are listed below:

  • Order management
  • Daily performance
  • Cost reduction
  • Production time
  • Production service rate
  • Inventory turns

Production Scheduling involves planning out how many units need to be produced and when they should be produced. This includes allocating resources (labor, materials, and equipment) to each component of the production process, as well as determining the sequence in which they should be used. To streamline this process and enhance precision in scheduling, consider incorporating a reliable schedule maker for work that caters to your unique production requirements.

Production Scheduling also entails setting deadlines for each step of the process and monitoring the progress of the project to ensure that all tasks are completed on time. It is essential for ensuring that production costs are kept to a minimum, as well as allowing organizations to meet customer demand in a timely manner.

We will need to establish an acceptable timetable and create a plan for accomplishing our objectives. We will need to develop a proper timetable for the KPIs mentioned above.

Types of Schedules

  • Master Schedules

The completion dates for significant production items are specified in this timetable. Each product's production requirements were divided into separate columns in this schedule.

Before entering any order into the master schedule, we always consider resource availability when receiving an order. As it includes information on the product's quantities and delivery schedules. The master schedule is beneficial for in-depth planning.

  • Manufacturing Schedule

When the master schedule has been created, the manufacturing schedule will be ready. A manufacturing schedule will then be created.

Here, we give a particular store a set amount of time to produce the goods that must be prepared. As well as the deadline, which should be a day or a week from now.

Types of Scheduling

  • Forward Scheduling: This scheduling starts on a fixed date. The last operation comes before the first operation, as well. It is made easier to find the date the final product was completed.

The goal of advanced scheduling is to accomplish mass production at a low cost while also maximizing the usage of the plant's capacity.

  • Backward Scheduling: To determine the needed start date and ensure that the finished product is produced by the due date, it starts with a due date that has been established. It works backward from there.
  • Chase: This type of scheduling is used when the production process is quite simple and does not require a lot of resources. It is used to plan the production order for each stage, starting from the demand for the finished product and moving forward until the production process is completed.

This type of scheduling is mainly used when the production process is quite simple and does not require a lot of resources.

  • Infinite Capacity Planning: This type of scheduling is used when the production process has no limitations in terms of resources. It is used to plan the production order for each stage, starting from the demand for the finished product and moving forward until the production process is completed.

This type of scheduling is mainly used when the production process has no limitations in terms of resources.

  • Finite Capacity Planning: This type of scheduling is used when the production process has limited resources. It is used to plan the production order for each stage, starting from the demand for the finished product and moving forward until the production process is completed.

This type of scheduling is mainly used when the production process has limited resources.

  • Make-To-Stock: This type of scheduling is used when the production process is used to produce a certain number of products in advance, without any specific customer orders. It is used to plan the production order for each stage, starting from the demand for the finished product and moving forward until the production process is completed.

This type of scheduling is mainly used when the production process is used to produce a certain number of products in advance, without any specific customer orders.

  • Make-To-Order: This type of scheduling is used when the production process is used to produce a certain number of products based on specific customer orders. It is used to plan the production order for each stage, starting from the demand for the finished product and moving forward until the production process is completed.

This type of scheduling is mainly used when the production process is used to produce a certain number of products based on specific customer orders.

What Is a Production Schedule Used For?

The production schedule is a flexible and significant document for organizing, predicting, and satisfying demand. It helps you maintain the timeliness and affordability of your operations. It supports you in upholding your obligation to your clients. Let's look more closely at its primary functions.

  • Planning: Predicting demand and balancing it with available labor, supplies, and equipment.
  • Scheduling Resources: A production schedule is used to plan and schedule resources for the production process. This includes personnel, equipment, materials, and other resources. By scheduling resources, producers can ensure that the production process can be completed efficiently and on time.
  • Preventing stock-outs: Planning to maintain output even if supplies are delayed or demand surges due to increased orders.
  • Improved efficiency: Increased effectiveness in identifying bottlenecks and seeking out areas for development is essential. It leads to shorter lead times and more fluid demand flows. By tracking the progress of production, producers can identify areas where production can be improved and make adjustments accordingly. This helps to ensure that production is as efficient as possible.
  • Tracking Progress: A production schedule is also used to track the progress of production. Producers can monitor how the production is progressing, identify problems, and make adjustments as needed. This helps to keep the production on track and ensure that it is completed on time and within budget.
  • Improved communication: Communication has been improved because there is now a single document that contains information on every step of the production workflow.

Overall, a production schedule is an important tool used to plan, organize, and track the progress of a production process. It helps to ensure that the production process is completed efficiently and on time, and that all resources are allocated correctly.

Components of Production Scheduling

The following steps are involved in production scheduling:

  • Identifying and assigning the correct number of employees;
  • Identifying and allocating suitable raw materials;
  • Identifying and allocating the right machinery and equipment, and
  • Synchronizing all the resources to establish priorities and meet customer needs.

As you can see, it is crucial to recognize that resources are limited at both stages. Combining the scarce resources in the best possible method will enable the creation of the finished goods.

Production scheduling focuses on how and when something will be manufactured. Production planning outlines the potential dates when something could be made generally.

Factors to Consider While Scheduling Production

Production scheduling is an essential element of production planning and is a key factor in determining how well the production process runs. It is important to consider many factors when scheduling production, such as customer demand, resource availability, and cost considerations.

Below are some key factors to consider when scheduling production.

  • Raw Material Availability: One of the most important factors to consider while scheduling production is the availability of raw materials. This includes the required components' availability, the materials' quality, and their cost. The availability of materials should be checked in terms of quantity and time to ensure that production can be completed within the desired timeline.
  • Production Capacity: The plant's production capacity should also be considered when scheduling production. This includes the number of machines, the work hours available, and the number of workers available. Having enough capacity will ensure that the production is completed according to the desired timeline and that the quality of the products is not compromised.
  • Customer Demand: Customer demand is another important factor to consider when scheduling production. Knowing the demand for the product, the number of orders and the time of delivery will help to determine the timeline for the completion of the production. This will help to ensure that production is completed on time and that customer expectations are met.
  • Quality Assurance: Quality assurance is another important factor to consider while scheduling production. Quality assurance should be taken into consideration when determining the timeline for production and should be monitored throughout the entire process. This will help to ensure that the products are up to the desired standard and that the customer is satisfied with the final product.
  • Labour Efficiency: Labour efficiency is also an important factor to consider when scheduling production. The number of workers available and their skill levels should be taken into account when determining the timeline for production. Having enough skilled workers will ensure that the production is completed within the desired timeframe and that the desired quality is maintained.
  • Cost Control: Cost control is another essential factor to consider when scheduling production. This includes the cost of raw materials, labor, energy, and other resources used in the production process. It is important to keep costs in check in order to ensure that production is completed within the desired timeline and that the desired quality is maintained.

Stages of Production Scheduling

The number of orders to be filled, the availability of employees and resources, and the production schedule are all considered. In essence, you want to strike a balance between the demands of your clients and the resources at your disposal. The following seven steps are used to design and carry out the production schedule:

Static and dynamic planning are both options. Production planning can be divided into two categories: static planning and dynamic planning.

Static Planning: The premise behind static production planning is that a process's phases can be specified and won't change. Retail clothing is one instance of this when manufacturing volumes are chosen up to a year in advance.

Dynamic Planning: With this alternative approach to production planning, it is assumed that process stages will vary. As a result, plans are made when demand is observed. A floral store may have a few arrangements on display and available for purchase.

The main emphasis is on making custom arrangements once an order is received. It is an example of dynamic planning in action. Dynamic assume anything could change. Static believes nothing will change during the production process. Both include gathering and examining the available resources. These include financial plans, schedules, and staffing levels.

Manufacturing production planning ensures you have enough labor, raw materials, and other resources to produce completed goods on schedule. It is an important stage in the planning and management of production. Complete production planning necessitates the precise monitoring of the following:

Raw materials

  • Team members
  • Workstations

Knowing numbers and measurements is insufficient. You must comprehend how each step of your manufacturing process interacts with one another and functions best as a whole.

The route raw materials take to become final goods is called routing. Production routing should pinpoint the manufacturing process steps that are economical and effective.

The manufacturing pathway outlines the process from procuring raw materials to creating a final good. If everything is done correctly, you can determine your item's stage and the machine, tool, or work center it needs to go to next.

3. Scheduling

This is the process of determining (with time and date) when each step must be finished to fill a manufacturing order on schedule. You can build a variety of schedules throughout this procedure, including

  • Master schedule: master production scheduling considers resources, routing procedures, and personnel.
  • Operations or Manufacturing schedule: The manufacturing or operations schedule covers the routing phases.
  • Scheduling for retail operations: For the retail industry, this refers to product routing procedures. Products are different because they are produced to be placed on a shelf or in a queue for e-commerce rather than delivered directly to the customer.

You have "the knowledge" — the recipe for everything your company makes — at your disposal. So you don't need to estimate or guess when a sizeable order will arrive. This recipe is a critical component of your master production schedule (MPS) and is included in your bill of materials (BOM).

4. Communicating

Make sure everyone involved knows the production timeline and understands it.

5. Dispatching

Dispatching involves putting the procedures that schedulers have created into action. Production schedulers ensure all resources are on hand and prepared to start production. They also give directions to production team members. It is so that they know their specific responsibilities within the production schedule.

6. Execution

Realizing the plans of the schedule is the last phase in the production scheduling process. Schedulers ensure the following:

  • Every process runs smoothly.
  • The production is completed by the deadline.
  • Every consumer gets their order quickly and effectively.

7. Maintenance

Production schedulers may need to make changes to the plan due to changes that arise during the production process. These changes have an impact on the initial schedule. Production managers may ensure the plan is always current by keeping an eye on the schedule and revising it as necessary.

To ensure that all team members know the revised expectations and strategy, they must distribute the updated schedule to everyone involved.

An effective calendar necessitates several components, as we've seen above, and it can occasionally feel daunting to know where to begin. We won't abandon you in the cold; learn about our go-to method for controlling production scheduling.

The two scheduling procedures—production planning and detailed scheduling—are frequently complementary, but businesses can only employ one in some circumstances. The decision is mainly based on the type of production. Check out how the two processes differ from one another.

  • The main distinction is that scheduling transforms orders planned by the MRP into fixed-planned orders with the MPS.
  • These are converted into work orders once they enter the production time window or within the cumulative lead time.
  • At the same time, production planning works with orders planned by the MRP and fixed orders designed by the MPS.
  • The MRP can plan orders outside the cumulative lead time window.

Planning Horizon

The planning horizon is a term used in the manufacturing sector. It is a time in the future (often a business year) during which production-supporting departments arrange production activities. The planning horizon is used to decide how much material is required. Planning scopes are separated into periods where specific actions occur:

  • Execution window: the number of days or weeks during which work orders are issued as per the production schedule;
  • Scheduling window: the cumulative lead time established minus the execution interval.
  • Schedule window: all days/weeks outside the cumulative lead-time window.

Planning focuses on the tasks and how we must complete them. Compared to scheduling, which deals with who will carry out the functions and when they will be completed.

Time Fences

There are various time fences kinds, and they vary depending on the organization and the ERP system being used. The demand time fence and the planning time fence are the two main ones.

  • Only customer orders are taken into account during this period. That is when the forecast is no longer considered in the calculations of total demand and predicted inventory.
  • Beyond this time frame, depending on the consumption forecasting method selected, the total demand will be made up of both actual orders and forecasts.
  • Due to the planning time fence, changes to the timetable are not permitted during MRP regeneration. It is done without determining if the change is feasible and getting the support of executive decision-makers.
  • In fact, altering plans during this time can cost the business money. It may result in delays or shortages in customer shipments, disrupt the supply of raw materials, and amplify a domino effect throughout the entire supply chain.
  • Stabilizing production loads and ensuring uninterrupted product flow into and out of manufacturing enterprises' facilities are two of their top priorities.
  • A solid demand management strategy, a well-balanced production plan, competent schedulers, a statistically calculated security stock, and buffer/kanban are all necessary.

Even though the term "production planning and scheduling" can be a bit vague. It is important to remember that the main objective is the effective use of resources. This phrase refers to all facets of the business, from employee activities to product deliveries.

This idea is primarily applied in manufacturing settings. Many service-oriented organizations use different production planning strategies.

Problems inevitably arise if your order fulfillment process needs to be addressed. Small inefficiencies might be apparent later. But if you let them go on, the problem will become significant.

Your production process becomes congested as a result of this. Bottlenecks are areas of your production line that move slowly. They may seriously disrupt the way your production process operates. These problems impact your entire company:

  • Customers will become irate if orders are delayed.
  • Crew members will experience tension and demotivation as they struggle to keep up.

A production manager needs to be effective in identifying and treating the reasons for bottlenecks. These are resources and time that could be used in other ways. After that, precautions must be taken to ensure that nothing similar happens again.

  • Using production planning tools, you may simplify this process by breaking it down into manageable steps.
  • Finding methods to optimize the production flow saves time for operation managers. You can maintain control over your management at the floor level. Some people believe that you can skip management or gloss over strategy.
  • Production scheduling is one of the most challenging yet crucial aspects of manufacturing. There will be delays if any aspect of your work needs to be fixed.

Making sure there are no finished goods or dissatisfied consumers. It is what manufacturing process optimization entails. A solid production strategy typically includes the following:

  • Using the most logical and simple manufacturing process possible.
  • Planning and foreseeing circumstances such as excessive demand, shortages, and bottlenecks.
  • Finding areas of the production chain that are inefficient.
  • Choosing the best strategy for delivering orders on time.

A production schedule is a document that establishes a timeline and workflow for the production process. It helps to ensure the production process runs smoothly and efficiently, and it can be used to manage resources, personnel, and costs. Here are four key benefits of using a production schedule.

  • Improved Efficiency: A production schedule can help to maximize the efficiency of the production process. It can be used to identify bottlenecks in the process, manage resources, and optimize workflow. By utilizing a production schedule, production times can be minimized and production output can be maximized.
  • Reduced Costs: A production schedule can help to reduce costs associated with the production process. It can be used to identify areas where costs can be reduced and to ensure that resources are being used efficiently.
  • Increased Productivity: A production schedule can help to increase the productivity of the production process. By scheduling tasks in a logical order, it can help to ensure that tasks are completed in a timely manner, and it can help to reduce the amount of time wasted on non-essential tasks.
  • Improved Communication: A production schedule can help to improve communication between production personnel. By providing a clear timeline and workflow, everyone involved in the production process can be kept informed of the progress of the project. This can help to ensure that tasks are being completed in a timely manner and can help to reduce the potential for misunderstandings.

Demand planning, supply planning, and the shifting demands of your consumers will all benefit from your production scheduling. Then you can start to plan your production schedule. It should give you a better sense of how work will fluctuate and a structure to fall back on when things don't go according to plan. Here is a list of what your production schedule accomplishes:

  • It lets HR know how many employees you'll need at any given time.
  • It provides a list of your goods so that you always know what you have and where to restock them.
  • It will help you navigate risks and stop problems from halting production.
  • Knowing how much raw material you have on hand, how long production will take, and how much you'll need helps you avoid stock-outs.

There are several methods for streamlining the production scheduling process. Yet, Agile scheduling is the best. Consider how the shop floor may take control of manufacturing operations when things inevitably go wrong. Rather than imposing due deadlines on projects instead of forcing them. A flexible production schedule can be created as follows:

  • Create a dynamic timetable: When something goes wrong, you must be ready to react quickly. It requires allocating resources, calling in reinforcements, and assessing worker capability.
  • Manage the work-in-progress (WIP) that is being done: If everything is WIP, nothing is a priority. Use the WIP label only for tasks that need to be finished immediately.
  • Place on-time delivery as a higher priority than setting due dates for tasks: Your manufacturing schedule might give tomorrow's order deadline priority. However, the order won't arrive by the deadline in five days if nothing is done today. You can give the latter more priority using a dynamic schedule.
  • Use project management tools: You can use a Gantt chart to make your timetable utilizing a project management application. It essentially functions as a virtual diagram that aids work and resource scheduling across a timeline. Individuals can submit their data as the project develops.

The chart automatically changes in real time, so everyone is simultaneously on the same page. The team can change it if raw material delays or staff absences occur. The new data will be transformed into an updated schedule with revised timings, costs, and other metrics. No more manual changes or emails with updates—the entire team operates as smoothly as possible.

With the appropriate planning and scheduling tools, it is possible to create a dynamic timetable and workflow. It should enable you to

  • Meet demand and plan for change.
  • Avoid downtime in your workshop.
  • Significantly lessen scheduling mistakes.
  • Create precise, realistic deadlines.
  • Reduce the price of moving and storing inventory.
  • Identify inefficiencies that can result in production bottlenecks.
  • Ships goods promptly and delivers them to clients.

While most technologies bind you to a single deadline, some offer the flexible assistance an operations team needs. It is essential to manage a production schedule at peak performance.

Planning your production is essential for any manufacturing or handicraft enterprise. A precise and regulated flow is required to transform even simple products from raw materials into high-quality finished goods. If this is done, the quality of your items will undoubtedly improve.

Your standardized procedures are sure to be forgotten without a robust approach. So what are the main things to consider while scheduling product production?

Team management

Effective team use. Your company's most significant resource is its workforce. They are crucial to the improvement of the manufacturing process.

  • Knowing your employees' talents and limitations should be a priority. You can assign each team member the duties and equipment best fitting them.
  • You have the additional capacity to make up for the temporary loss if someone gets sick or takes a vacation.
  • You can maximize the performance of both your employees and equipment by using effective production planning.
  • Each team member is aware of the tasks they have been given and the results they should anticipate producing. Monitoring this process enables you to compensate for shortcomings and meet strong demand.

Full capacity

Is your workshop consistently producing at full capacity? Things can come to a complete stop with just a tiny bump. A solid rule of thumb is to always calculate your capacity planning so that your maximum production is more significant than what you are now producing.

You will be happy you were prepared if you get one or two abnormally large orders. The same is true for your crew, who has all the tools necessary to finish their work on schedule.

Production planning delays frequently require paying workers and equipment to sit on standby. MRP can now be integrated into industrial process planning software. It implies that you can always have the necessary raw materials on hand. Production will never need to be delayed due to stock-outs or delayed supply orders.

Due to a lack of supplies, priority dates can be completed on time. It's unnecessary to walk on extra raw materials on your shop floor constantly. If done correctly, storing and shipping costs will stay the same because of an excess product. Additionally, each team member always has something to do as they utilize your resources.

Workshop logistics

Each step in your manufacturing process's logistical flow needs to be considered. You might not think this is significant, but you would be wrong. As a result of one weak link being placed on the incorrect stage, numerous production lines have come to a complete stop. Efficiency can suffer if people and machinery are pushed into inappropriate spaces. Even basic sense can sometimes be detrimental to your flow.

Determining the flow of materials, resources, people, and supplies on your shop floor requires rigorous investigation. A design or arrangement might be more effective for your company. Sometimes a simple adjustment to your production plan might have a significant impact.

Problem-solving

Your company loses money on each failed attempt when you solve problems via trial and error. A temporary fix is to over-order or overproduce, as this results in additional expenses or employee stress.

Get to the bottom of a problem by tracking your flow and identifying production schedule problems. Identify production schedule problems with effective production planning software.

Learn about your manufacturing techniques.

You can manage your manufacturing methodically and quickly resolve production challenges by understanding production planning and scheduling.

Effectively manage and track everything, and everything should go well. Effective production scheduling makes it simpler to follow the rules. It is laid out clearly for your entire team and is accessible around the clock.

How Can Scaling Firms Achieve Optimal Production Efficiency?

Finding the appropriate instruments is a simple solution. It requires sound management and the right software for production planning and scheduling. If you do this well, the order fulfillment process will function as it should.

  • Determine the Production Capacity: The first step in achieving optimal production efficiency is to determine the capacity of the production facility. This means understanding the maximum amount of products that the firm can produce in a given period of time.
  • Evaluate Current Production Processes: The second step is to evaluate the current production processes and identify areas for improvement. This includes examining the efficiency of the equipment, labor, materials, and other resources being used in the production process.
  • Implement Lean Manufacturing Techniques: Lean manufacturing techniques can help firms achieve optimal production efficiency by reducing waste and improving efficiency. This includes streamlining processes and eliminating unnecessary steps.
  • Invest in Quality Control: Quality control is essential for achieving optimal production efficiency. Investing in quality control measures can help identify and address any problems before they become serious.
  • Utilize Automation: Automation can help reduce labor costs and improve efficiency. Automation can also help reduce errors and improve quality control.
  • Monitor Production Performance: Regularly monitoring production performance can help ensure that the firm is achieving optimal production efficiency. Implementing a performance tracking system can help identify areas of improvement.
  • Take Advantage of Technology: Technology can help firms achieve optimal production efficiency. Investing in the right technology can help streamline processes and improve accuracy.
  • Utilize Data Analysis: Analyzing data can help identify areas of improvement and help the firm make better decisions. Utilizing data analysis tools can help firms achieve optimal production efficiency.
  • Invest in Training: Investing in training can help ensure that employees are properly trained and knowledgeable about the production process. This can help reduce errors and improve efficiency.
  • Invest in Research and Development: Investing in research and development can help firms identify new technologies and processes to improve production efficiency. Research and development can also help firms stay ahead of the competition.

Why Do Some Scheduling Projects Fail?

A project with thorough scheduling can fail for two primary reasons. One is about the systems' underlying technologies, and the other is about the input data.

System technology for scheduling

The first justification has to do with the technology of the current scheduling system. Most planning systems in use today are built on operations research methods.

  • It is sufficient to click the "execute" command, wait, and find the best course of action.
  • When the operations research-based scheduler is used, it produces a production plan near the ideal one. However, you must be careful because this only holds true for a short period.
  • These results degrade rapidly with time, the introduction of new items and processes, variations in mix and demand, and so on. As a result of the numerous hazards involved with this tool, planners are eventually forced to return to Excel.
  • The quality of the created plan needs to be better. It is because operations research-based schedulers must be modeled and optimized for the particular scenario. It is in order to provide a high-quality result while preserving an acceptable computing time.
  • The model needs to be adjusted whenever anything in the production environment changes. It is impossible to predict when a system will need to be tuned. A qualified operations researcher must work with the system to make the necessary adjustments.

As a result, there is a systematic delay in realigning the model with production because the plan cannot be issued after a few days or weeks. It explains why there are few operations research-based programmers used for discrete production.

Schedule input

The scheduler uses the aim established by planning to guide and optimize the plan. This issue relates to the plan received and communicated by the scheduler. The scheduler cannot produce a viable program if the goals are impractical, unclear, or lacking in resources.

In fact, the scheduler plans with a "blind horizon" if the plan is not connected with the detailed schedule. The plan needs to be more balanced over the medium-long period. The strategy, in this instance, is repeatedly modified the following day, changing virtually all together.

Excel usage

Many manufacturers have had to make do with spreadsheets due to a lack of or the high cost of production planning software for businesses. The three primary issues with this strategy are as follows:

  • Spreadsheets are slow; Excel may be faster than using a pen and paper, but it still requires too much work.
  • Spreadsheets are prone to errors. It can result in confusion, production delays, and issues that disrupt the company.
  • Spreadsheets do not automatically update; they are static. The failure to convey changes, may cause delays.
  • Excel is the only alternative available to many contemporary producers. They don't perceive any other options. It is comprehensible.

Most manufacturers do not require the massive Gantt charts and flow diagrams found in business applications. Excel, a program that can be purchased, appears like a simple and quick solution. However, it needs more power to use production management well.

Production planning varies depending on the type of production method being used. Such as single-item manufacturing, batch production, mass production, continuous production, etc. Creating a production plan for a predetermined time frame is known as the planning horizon.

The planning horizon is short-term, medium-term, long-term, etc. A successful planning system will do the following to generate a comprehensive and adaptable production plan:

  • Choose the actual work to begin in the manufacturing facility and schedule it;
  • Match the required level of production to the available resources;
  • Determine the necessary product mix and factory load to meet customer expectations.

Accurately estimating the productive potential of the resources at hand is a crucial component of production planning.

  • The availability of raw materials, the availability of resources, and knowledge of future demand should constantly be considered during production planning.
  • Plans for production must also be adaptable and quick to adjust to meet the demands of the industry and the markets.
  • Digital production planning solutions are rarely separate systems, however, they can be.
  • To better oversee order execution and maintain ongoing alignment with customer demand and sales. They are frequently integrated with ERP and Manufacturing Execution Systems (MES).

Production Planning Best Practices

No matter what kind of goods or services are produced, several tried-and-true best practices position your business for success. Be sure to have these two in mind while drafting a production strategy.

  • Make Reliable Predictions

Developing a thorough production strategy is possible if you correctly estimate your good or service demand. Demand forecasting is never constant. You must consider past purchasing patterns, population shifts, resource availability, and other factors. The basis for expert production planning is these projections for demand planning.

  • Identify Resources Needed

Before production planning can begin, businesses must have a clear understanding of the resources that will be needed. This includes both human and material resources, and will vary depending on the production process. Companies should have a list of all the resources they need, such as machinery, equipment, personnel, and supplies, as well as an estimate of the cost required to acquire them.

  • Establish Goals

It’s important to set clear and achievable goals when planning production. Companies should identify specific objectives and performance metrics that will help them measure their progress and guide their decision-making. This includes setting targets for output, quality, cost, and delivery times.

  • Analyze Processes

Companies should take the time to analyze their production processes to identify any areas that need improvement. This includes looking for potential bottlenecks and inefficiencies and deciding how to address them. They should also look for opportunities to streamline processes and reduce costs.

  • Monitor Performance

Once production planning is complete, companies should monitor their performance to ensure they are meeting their goals. This includes tracking output, quality, cost, and delivery times and making adjustments if needed. This will help ensure that the production process is running smoothly and that goals are being achieved.

  • Know Your Capacity

Knowing your operation's total capacity—the most goods or services it can provide at any given time—is the first step in capacity planning. The only method to calculate how much of each resource you will need to produce X number of items is in this way. The planning of your production is equivalent to shooting a blind shot when you don't know the manufacturing capacity.

  • Organize with Gantt charts

Utilize our Gantt chart view to plan and manage the production of your products across time. To make sure you're never overspending, you can monitor your resources (like raw materials) tracked by cost with it. Then, you can connect any related tasks to prevent manufacturing bottlenecks.

What Is Production Scheduling Software?

You may create and maintain your production schedule using software that is specifically designed for that purpose.

  • Production scheduling software is a type of software used to optimize and manage the production process. It is an important tool for production managers to manage resources, production orders and staff in the most efficient way possible.
  • Production scheduling software can be used to plan and manage the production process from start to finish. It can be used to track the production of each product and also to manage the number of parts and materials required for each product.
  • The software can also be used to track the cost of production, analyze production efficiency and identify areas for improvement.

The best of the lot, also known as advanced planning and scheduling (APS) software, can interface with your enterprise resource planning (ERP) or manufacturing resource planning (MRP) program. It means that data is automatically updated throughout all tools.

How Can Deskera Help You?

As a manufacturer, you must keep track of your inventory stock. The condition of your inventory has a direct impact on production planning. It also has a direct impact on people and machinery use and capacity utilization.

Deskera MRP is the one tool that lets you do all of the above. With Deskera, you can:

  • Control production schedules
  • Compile a Bill of Materials
  • Produce thorough reports
  • Make your dashboard

Deskera ERP is a complete solution that allows you to manage suppliers and track supply chain activity in real-time. It also allows you to streamline a range of other company functions.

Deskera ERP

Deskera Books allows you to manage your accounts and finances better. It helps maintain good accounting standards by automating billing, invoicing, and payment processing tasks.

Deskera CRM is a powerful tool that organizes your sales and helps you close deals rapidly. It enables you to perform crucial tasks like lead generation via email and gives you a comprehensive view of your sales funnel.

Deskera People is a straightforward application for centralizing your human resource management activities. Not only does the technology expedite payroll processing, but it also helps you to handle all other operations such as overtime, benefits, bonuses, training programs, and much more.‌‌

It is crucial to note that a well-organized manufacturing company can only function with both production planning and production scheduling. The logical first stage in every production process is production planning. Production scheduling is the more in-depth extension of that.

These procedures make it feasible to produce precise production schedules. It allows for effective production control. The statistics can be used to optimize both processes further. Production activity will ultimately deliver the actual volumes and results.

A variety of persons and duties are involved in production scheduling, making it a difficult process. Then there are factors like the unpredictable nature of supply and demand, the transportation of resources, and the intricate production process. All of which have the potential to ruin your previously thought-out plan.

The entire process could come to a standstill if one of those objects deviates from its intended course. Dynamic production schedules are crucial for this reason.

  • Production planning's function is to use the business's resources to keep the production flow steady. By doing this, production is maximized by lowering downtime and mitigating bottlenecks.
  • When planning dynamically, it is assumed that the order of the phases in the process will alter. Materials must therefore be prepared, but production cannot begin until the demand has been established.
  • Scheduling is the process of producing items from parts or raw materials using the defined planning level. It must meet the demand set at the planning level and is time-based.
  • Master production schedules are used to define product timelines at the highest level. Sub-schedules for sub-assemblies or mixes and blends may be department-specific.
  • The process of assigning the order of tasks to be completed next from a subset of tasks in the production queue is known as dispatching. Making decisions for immediate action is done through dispatching.
  • To guarantee that all operations are completed correctly and in the order, they are supposed to be produced. Production scheduling must rely on proper execution.
  • The process of creating your production strategy could reveal waste sources. To reduce waste, speed up processes, and enhance deliveries and costs. Operational efficiency and value-added manufacturing concepts can be applied.

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How to Create a Production Schedule (with Example & Tips)

  • Oliver Munro
  • 4 months ago

Start a trial of Unleashed software

  • November 3, 2023

A production schedule can help you bring down manufacturing costs and maximise efficiency during the production process. Effective production scheduling can mean the difference between a happy customer and a job that was cancelled because it wasn’t completed on time.

Keep reading to learn what a production schedule is, how to create one, and the actionable tips that’ll help you maximise success and improve productivity in your production scheduling process.

In this production schedule guide:

What is a production schedule.

A production schedule is a project plan detailing the scheduled timeline for goods to be manufactured. It may contain key information about the items being produced and the manufacturing process itself, including any raw materials, labour, and equipment – along with the scheduled dates for executing each stage of the production process.

Simply put, a production schedule acts as a calendar that shows each step required to produce a finished good.

Production schedules help manufacturers avoid stockouts and bring costs down while increasing manufacturing efficiency. For the customer, production schedules aim to shorten lead times and improve the quality of goods produced. This means better products, faster order fulfilment, and happier customers.

production schedule

The role of a production scheduler

A production scheduler is the person who is responsible for creating your production schedule. They might be the production manager involved in all tasks related to production, or a dedicated person employed solely for this task.

The role of a production scheduler includes:

  • Analysing your manufacturing capacities
  • Identifying deadlines and detailing how you’ll meet them
  • Consulting the production plan and preparing contingencies within the schedule to mitigate any challenges
  • Liaising with relevant stakeholders to ensure the right expertise has been taken into account
  • Creating processes that will improve manufacturing efficiency and reduce costs
  • Producing the production schedule document

It is also the responsibility of the production scheduler to make any necessary adjustments to the schedule once production has begun. This is an important task, as unforeseen disruptions may force a complete rescheduling of certain processes.

Production scheduling vs production planning

Production scheduling is the process of determining when products will be manufactured and setting a timeline for production. Its goal is to ensure goods are manufactured with maximum efficiency, on time and within budget.

Production planning precedes production scheduling. It is the process of determining future demand for products, how those products will be manufactured to meet that demand, and the manufacturing metrics that will measure success. Production planning also involves mapping out the required materials, labour, and equipment for a future production job.

Here’s the difference between a production plan and a production schedule:

  • A production plan is a document containing a top-down view of manufacturing processes, requirements, and forecasted demand for a product.
  • A production schedule is a document that tells manufacturers which goods need to be produced, when they need to be produced, and the production methods.

You can think of a production plan as the ingredients list for a product. The production schedule acts as the recipe for building that product.

Why is a manufacturing production schedule important?

A production schedule helps significantly in reducing manufacturing costs and improving the efficiency of your manufacturing inventory management .

But that’s not all.

A production schedule also helps to:

  • Prevent stockouts – Forecasting demand and planning contingencies for disruptions to production means you’re better able to maintain production throughout the year.
  • Improve efficiency – A production schedule can improve productivity by putting steps in place to mitigate any risks or bottlenecks identified during the production planning process.
  • Identify opportunities – Addressing inefficiencies also provides the data you need to find opportunities for optimisation.
  • Increase visibility – A production schedule creates a paper trail for your manufacturing activities. This facilitates better communication and ensures clarity around project requirements and timelines.
  • Manage production costs – By increasing manufacturing process efficiencies, a production schedule simultaneously helps to minimise the cost of inventory and production.

To summarise, a manufacturing schedule is important because it ensures your business is operating at maximum efficiency while keeping costs as low as possible. The reduced production costs directly translate into wider profit margins for your products.

Production schedule example

Production schedules can be highly complex documents produced by manufacturing software that go into detail about each stage of production, or they can be simple spreadsheets that just list out the start times and deadlines for each process.

The production schedule example below demonstrates how the latter might look:

production schedule example

As you can see, specific cells from each row have been blocked out. These cells reflect the period during which each stage of production is expected to take place.

Creating a production schedule

We can break down the process of creating a production schedule into five elements:

  • Production planning
  • Production scheduling
  • Dispatch and execution
  • Maintenance

Here’s what to expect from each stage.

1. Production planning

Production planning is the process of developing a strategy for achieving your manufacturing goals. It can also include determining what those goals should be.

The purpose of production planning is to create a document – the production plan – that describes which goods are to be manufactured, how you’ll manufacture them, and any resources such as raw materials or labour required to produce those goods.

The information captured during the production planning stage may be communicated via the production schedule or in a separate document.

Routing refers to the path taken by raw materials and components as they pass through the production line and are eventually used to create a finished good.

When it comes to creating a production schedule, routing optimisation is how you make your production process efficient. It involves mapping out each step required to build a product, identifying the optimal sequence of operations, and looking for ways to improve efficiency within each step.

3. Production scheduling

Production scheduling is when you use the information you’ve gathered in the earlier steps to create a calendar-format document – your production schedule.

The production scheduling process focuses on creating 1–3 types of schedules:

  • Master production schedule: A planned timeline of the entire production process.
  • Manufacturing production schedule: A planned timeline for the conversion of raw materials into a finished product.
  • Retail operations schedule: A planned timeline for transporting finished goods to your store.

When each schedule is ready, it should be shared with the relevant stakeholders so they may review it and offer any feedback.

Once approved by the necessary parties, the production schedule should be communicated to all employees who will be involved in the manufacturing process.

4. Dispatch

Dispatching is the process of assigning people to tasks.  Now that you know what work needs to be done and when it needs to be done, communicate with your team to determine how they will manage their roles. This can include breaking down any manufacturing methods, parts-picking strategies, and processes for moving goods along each stage of the production line.

5. Maintenance

Once you’re confident in your approach, it’s time to execute the tasks in your production schedule.

Because things can often go awry in manufacturing, you’ll need to keep an eye on the progress of your production activities.  There’s a good chance that your production schedule will need some adjusting:  Customer demand could change, supply chain disruptions could slow down production, or equipment failure may prevent goods from being produced on time.

Update the production schedule to account for unexpected interruptions as necessary. Make sure your staff are informed of any changes made to the original schedule.

production scheduler

Production scheduling best practices

Are you ready to dive into the production scheduling process for your next project? Here are some actionable tips and production scheduling best practices to help you along.

1. Stay flexible

Plans often change, so a production schedule needs to be dynamic. When you create your production schedule, allow flexibility for changes to dates, tasks, and resources. Make a plan around how you’ll communicate any changes to the original production schedule to your staff.

2. Implement production scheduling software

Spreadsheets are helpful, but they can be limiting. If production scheduling is a regular activity in your business, you may benefit from investing in specialised production management software . Cloud-based tools can automate repetitive production scheduling tasks, allowing you to complete more tasks in less time.

3. Prioritise based on need

You might be tempted to prioritise tasks based on their deadline or how demanding a certain customer is. However, this strategy can be risky. Consider the master production schedule and each task’s requirements and focus on those with the highest need or highest risk first.

4. Optimise your inventory management

Improve your inventory management processes to boost inventory accuracy and prevent stockouts that could affect production times. When your goods are tracked and managed efficiently, you’ll be in a better position to forecast inventory requirements and adjust your purchasing processes accordingly.

5. Don’t forget equipment maintenance

The last thing you need is for something to unexpectedly break while you’re in full swing. Equipment maintenance can slow down processes, feeling like a chore you want to avoid rather than encourage. But preventative maintenance can mean the difference between a small amount of regularly scheduled downtime and a lot of downtime spent fixing or replacing broken equipment.

Production scheduling software

Production scheduling software refers to digital tools designed to streamline the process of creating, updating, and distributing a production schedule.

Many production planning and production scheduling software come as a complete package. This is good news for small businesses, as it means you’ll have fewer licences to purchase. For businesses with large or complex production processes , production scheduling can also be found as a module inside ERP and MRP software.

In addition to these options, there are other software tools that are useful for specific stages in the production scheduling process.

These include:

  • Demand forecasting software – to help you accurately predict future demand for specific products so you can plan and schedule production activities accordingly.
  • Inventory management software – to help you optimise your inventory levels so that there is always sufficient stock available to meet your production needs.
  • Procurement and purchasing software – to facilitate better supplier sourcing and communications, shorten raw materials lead times, and reduce the risk of supply chain disruptions.

Oliver Munro - Unleashed Software

Article by Oliver Munro in collaboration with our team of specialists. Oliver's background is in inventory management and content marketing. He's visited over 50 countries, lived aboard a circus ship, and once completed a Sudoku in under 3 minutes (allegedly).

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how to make production schedule in business plan

What Is a Production Schedule, and What Should It Include?

Discover the importance of a production schedule and its main components. Use Motion to create a comprehensive production schedule that meets deadlines.

how to make production schedule in business plan

As a business owner or manager, you know that time is money. That’s why having a well-planned production schedule is crucial to the success of your business, whether you’re producing cars, cakes, or content. 

Often overlooked, this behind-the-scenes process is the heart of any production operation, orchestrating the seamless coordination between resources, tasks, and timelines.

While production scheduling has always been important, technological advancements and data-driven approaches have changed the game.

The old days of static spreadsheets and disjointed workflows are fading away. Now, a wave of innovation is empowering businesses to streamline their operations, minimize their downtime, and increase their productivity.

Ready to maximize output like never before? We’ll tell you how to create and implement a production schedule — and how Motion can help.

What is a production schedule?

A production schedule is a detailed plan that outlines the specific activities and timeline for producing goods or services. It is a crucial component of production management, helping businesses efficiently allocate resources and meet production targets.

In simple terms, a production schedule is like a to-do list for a business to make things. It is a plan that shows what needs to be done, when it should be done, and how long it will take to complete each task.

Imagine you have a bakery, and you want to make and sell different types of cakes. A production schedule would outline the specific steps and timings for making each cake.

For example, it might say that on Monday morning, you need to gather all the ingredients, and in the afternoon, you mix the batter. You bake the cakes on Tuesday, and on Wednesday, you decorate them. The schedule also includes when the cakes will be ready for sale.

A production schedule helps you organize your work and ensure everything happens smoothly. It helps you know what needs to be done next and how long it will take so that you can plan your resources accordingly.

That way, you can avoid running out of supplies, manage your time effectively, and deliver your project on time — satisfying your customers.

Considerations to make when creating a production schedule

There are a few factors you should consider when crafting a production schedule. Here are just a few of them:

Production capacity

How much can you produce within the given timeframe?

Production capacity is the maximum number of goods that you can produce within a given timeframe. Establishing this number before creating your schedule is important, as it will affect the timeline for each production run.

Demand forecast

How much demand do you think there will be for your product or service?

Estimating how much demand there will be for your product or service will help you to plan how much to produce at each step of the process. You can use past sales data, market research, and other information to make an educated guess.

How long will the process take, from the raw material procurement to the final product delivery?

Lead time is the amount of time it takes from when you order raw materials to when you deliver the final product. This factor can have a big impact on how long it takes to complete each run, so make sure to factor it in when creating your schedule.

Material availability

Do you have all the raw materials, components, and supplies you need?

Having all the items you need is vital to completing a run successfully. Unfortunately, only  22% of companies  have a proactive supply chain, which means that most businesses struggle with material availability. So be sure to plan ahead before starting a new production run.

Equipment and machinery

Do you have the right equipment to manufacture your goods?

Make sure you have the correct tools and other equipment throughout the production schedule. Be sure to check that all of your equipment is functioning properly and that you have backups in case of breakdowns.

Labor availability and skills

Do you have the right number of people, and do they have the correct skills? 

Having enough workers with the right skills helps ensure that production will run smoothly and finish on time. 

What goes into a production schedule?

Creating a production schedule takes a bit of time and effort, but it’s worth it to ensure that you meet your  long-term goals . Here is a list of information to include in your production schedule for timely delivery and quality outcomes:

‎Tasks and activities

This is the first and most crucial step in creating a production schedule. List all the tasks involved in the production process, from procuring the raw materials to shipping and packaging. That way, everyone involved in the process can understand what’s expected of them.

A good task manager can help you keep track of everything as you go along. Check out  Motion’s Task Manager  to help you stay on top of your tasks.

Sequence of operations

Next, determine the order in which you need to execute your tasks. Arranging the tasks in a logical sequence helps keep the production process moving smoothly and delays at bay.

Set start and end dates for each task or activity in the production schedule to keep everything on track. This allows everyone involved to keep the expected delivery date in mind and work to ensure that all tasks are completed on time.

Resource allocation

This part of creating a production schedule is about making sure the right people have the necessary resources at each stage. Ensure that everyone can do their tasks efficiently through either skilled labor or  productivity tools .

Constraints and considerations

It’s highly unlikely that your production schedule will go off without a hitch. Even the most comprehensive plan can encounter hurdles, including unforeseen challenges or delays, at any time.

Make a list of constraints and considerations that could potentially derail your production schedule. These could relate to budget, legal requirements, customer demand, or market conditions. It’s a good idea to incorporate extra time to account for any unexpected events.

Benefits of creating a production schedule

Creating a production schedule has many benefits. Planning ahead lets your team accomplish more in less time.

Efficient use of resources

Up to  20% of every dollar spent  in the manufacturing industry is wasted.

‎A well-designed production schedule can help you efficiently allocate resources, thus reducing wastage and overall costs. 

Improved productivity

A production schedule acts as a kind of  product roadmap  that everyone on the team can follow in pursuit of a common  work goal . With clearly defined roles and deadlines, team members know what’s expected of them and can work more efficiently and productively.

Delivering products on time

With a work schedule in place, your team will know exactly when each product will be ready for market. This can help you set realistic and achievable deadlines.

Team alignment

When every team member has access to a production schedule, they’re aware of each other’s workloads and can plan their work accordingly. This can help prevent confusion and optimize team productivity.

Using Motion to create a production schedule enhances  team collaboration  and coordination among team members. A centralized platform for task and deadline management is a great way to keep everyone aligned throughout the production process.

Continuous improvement

Your production schedule can provide insights into what’s working and what isn’t. You can use this information to make adjustments and improve the process in the future. This helps your team remain nimble and responsive to change, improving your organization’s resilience in the face of competitors.

One concrete example of continuous improvement in manufacturing comes from  The Raymond Corporation . They implemented lean management techniques, such as defect reduction, visual management, and active quality control circles. Because of these initiatives, the company was able to double its production volume and increase overall quality by 35% over three years. Such remarkable growth in production efficiency could not have been achieved without a culture of continuous improvement.

More satisfied customers

Delivering quality goods on time and in full helps you build a good reputation among your customers. This can translate to repeat business and more referrals. When you prioritize quality and delivery, you give customers a reason to come back for more.

5 stages of production scheduling

Creating a clear and robust production schedule is easier when you break the process down into stages. The five stages of production scheduling are as follows:

‎1. Planning‍

Set production goals and assess the availability of resources to achieve them. You can then create a plan that outlines the specific steps you need to take to meet those goals. 

Production planning is vital to ensuring that your team knows the direction in which they’re heading and that everyone is on the same page.

Routing involves identifying the operations required to produce each product and the most efficient production path. Carefully analyze every step in the production process, from gathering the raw materials to the product’s completion. 

The goal here is to come up with a streamlined production process that minimizes waste, maximizes output, and meets the quality standards you set.

3. Scheduling‍

Essentially, this step involves creating a timeline to ensure that each stage of production is completed on time.

Assign start and end dates for each operation. Assess the production capacity needed for them, and ensure that resources are available as necessary. 

4. Dispatching‍

Next, issue work orders to the production team and assign tasks to individual workers. 

At this stage, it’s essential to ensure that each worker knows what they’re supposed to do during the process. Clear communication between team members is crucial to ensuring that everyone works effectively.

5. Execution‍

The fifth and final stage is execution. 

At this stage, the team follows the production plan according to the schedule and work orders. You monitor progress and adjust the manufacturing schedule as needed to ensure that everything runs smoothly. The goal is to run an efficient production process, meet the quality standards you set, and produce output on time.

Keep your production schedule on track with Motion

A production schedule can make or break the success of any project. Luckily, there’s an easy and effective way to streamline the production scheduling process: Motion.

Motion automates the process of production scheduling, eliminating the tedious and time-consuming aspects of the job. With it, you can easily keep your team members informed and on track, ensuring that each step of the production process is completed on time and within budget.

Whether you’re new to project management or a seasoned professional, Motion can help take your operations to the next level. So why not give it a try today? Sign up for a  free 7-day trial .

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What Is Production Planning & Why Is It Important?

how to make production schedule in business plan

Business success often hinges on making the products that customers want in a timely and cost-effective way. Production planning helps companies achieve those goals. It maps out all the processes, resources and steps involved in production, from forecasting demand to determining the raw materials, labor and equipment needed. Production planning helps companies build realistic production schedules, ensure production processes run smoothly and efficiently, and adjust operations when problems occur.

What Is a Production Plan?

A production plan describes in detail how a company’s products and services will be manufactured. It spells out the production targets, required resources, processes and overall schedule. The plan also maps all of the operational steps involved and their dependencies. The goal is to design the most efficient way to make and deliver the company’s products at the desired level of quality. A well-designed production plan can help companies increase output and save money by developing a smoother workflow and reducing waste.

What Is Production Planning?

Production planning involves developing a comprehensive strategy for making the company’s products and services. Initially adopted by large manufacturers, production planning has since become more popular among small and midsize businesses in multiple industries — largely because technology has made it easier to plan and track production processes with less effort. Production planning covers many different aspects of production, from forecasting demand to determining the raw materials, workforce, equipment and steps needed to make the company’s products.

Production Planning vs. Production Scheduling

While production planning provides an overview of what the company plans to do, production scheduling creates a more detailed view of exactly how the company will do it. The production schedule describes when each step in the production plan will occur, as well as the workers, machinery and other specific resources assigned to the job. Production scheduling can be extremely complex, especially when there are many interdependent production steps and the company is making multiple products simultaneously. Production scheduling software (opens in new tab) can help businesses create complex schedules, monitor progress in real time and quickly make adjustments when necessary.

Key Takeaways

  • Production planning describes in detail how a company’s products and services will be manufactured.
  • A production plan defines the production targets, required resources and overall schedule, together with all the steps involved in production and their dependencies.
  • A well-designed production plan helps companies deliver products on time, reduce costs and respond to problems.
  • Technology has made it easier for small and midsize companies in multiple industries to use production planning to optimize operations.

Product Planning Explained

Production planning is a broad discipline that involves much more than a focus on manufacturing process efficiency. It is intertwined with nearly every other aspect of the business, including finance, sales, inventory and human resources. Production planning activities include demand forecasting to determine the right mix of products to meet customer needs, as well as selecting the optimal approach to building those products. Production planning also assesses the resources needed to meet production goals and lays out in detail all the operations in the production process. Production plans must include the flexibility to make operational adjustments when problems occur — such as machine breakdowns, staffing shortages and supply-chain problems.

Why Is Production Planning Important?

A well-constructed production plan can help to boost revenue, profit and customer satisfaction, while a poorly designed plan can cause production problems and perhaps even sink the company. Specific benefits of production planning include:

  • Knowledge. A production plan provides a framework for understanding the resources and production steps required to meet customer needs. It also helps companies understand the potential problems that may occur during production and how to mitigate them.
  • Efficiency. Detailed production planning reduces bottlenecks and helps minimize costs. It also helps ensure the high quality of a product, and it keeps expenses on budget.
  • Customer satisfaction. Production planning helps ensure that the company can make and deliver products to customers on time, leading to higher customer satisfaction and a greater likelihood of repeat business.

Types of Production Planning

The design of a product plan depends on the production method that the company uses, as well as other factors, such as product type, equipment capabilities and order size. Here are three of the main types of production planning:

Batch production planning.

Refers to manufacturing identical items in groups rather than one at a time or in a continuous process. For some businesses, batch production can greatly increase efficiency. A bakery creating items for sale the next day might first make a batch of chocolate chip cookies, then move on to oatmeal raisin cookies followed by loaves of semolina bread. A clothing manufacturer making goods for the summer might first set up its cutting and sewing machines to make 500 navy-blue T-shirts, then switch to red fabric and thread to make 400 tank tops. A good production plan for batch processing should look out for potential bottlenecks or delays when switching between batches.

Job- or project-based planning.

Used by many small- and medium-sized businesses, job production planning focuses on the creation of a single item by one person or team. Job-based planning is typically used where the specificity of each client’s requirements means it is difficult to make products in bulk. Many construction businesses use this method. Makers of custom jewelry and dresses are other examples of businesses that may use job production planning.

Flow production planning.

In flow production, also known as continuous production, standardized items are continuously mass-produced on an assembly line. Large manufacturers use this method to create a constant stream of finished goods. During production, each item should move seamlessly from one step along the assembly line to the next. Flow production is most effective at reducing costs and delays when there’s steady demand for the company’s products. Manufacturers can then readily determine their needs for equipment, materials and labor at each stage along the assembly line to help streamline production and avoid delays. The automotive industry and makers of canned foods and drinks are among the companies that use this method.

5 Steps to Make a Production Plan

5 Steps to Make a Production Plan

Production planning is a robust undertaking that starts with forecasting and includes process design and monitoring. Here are five typical production planning steps:

Forecast product demand.

Estimate how much of each product you’ll need to produce over a designated period. Historical data can help with forecasting, but you’ll also need to pay attention to other factors that can affect demand, such as market trends and the economic situation for your customer base. Demand planning software can help companies make more informed decisions about the right amount of product needed to meet demand.

Map out production steps and options.

This step determines the processes, steps and resources needed to produce the required output. At this stage, the company may also examine different options for achieving its production goals, such as outsourcing some stages. The production mapping identifies which steps are interdependent and which can be performed simultaneously. Let’s say the job is to produce 1,000 children’s bicycles. Manufacturing the bicycle frames consists of a series of steps that must happen in sequence — cutting metal tubes, welding and painting — while other activities like assembling wheels can occur in parallel. Do you have all the right equipment? What happens if a machine breaks down? Are your suppliers able to meet your demand?

Choose a plan and schedule production.

Select a production plan after comparing the cost, time required and risks for each option. Sharing the selected plan with all necessary stakeholders typically helps assure a smoother production process since all the stakeholders are aware of what’s needed. Create a detailed production schedule that lays out in detail how the company will execute the plan, including the resources and timing for each step.

Monitor and control.

Once production has begun, you’ll need to track performance and continually compare it against the targets described in the production plan. Careful monitoring helps the company to detect any issues as soon as they pop up, so they can be quickly addressed.

Adjust accordingly.

It’s almost inevitable that production will be affected by events that you can’t plan for or predict. Those events can include changes to client specifications, supply chain lags, equipment failures and worker illness. You may also see ways to improve the production plan after seeing it in action for a while. So it’s vital to keep production plans flexible enough to allow for adjustment when needed. Football coaches often make adjustments to their game strategy at halftime — and the same holds true for production planning.

3 Common Product Planning Mistakes

Being aware of potential pitfalls ahead of time can help companies avoid or mitigate problems once production has started. Here are three of the most common production planning mistakes.

Not anticipating hiccups along the way.

In any complex production process, plans can go awry. Production planning should therefore include risk management strategies, including backup plans companies can rely on in the event of problems. Failing to do so can result in serious problems. For example, if a machine breaks on the line and you didn’t budget for repairs and workforce overtime, the issue may strain the company’s financial resources.

Keeping your distance.

Though production management software can provide real-time visibility into a company’s production status, it’s a good idea to supplement that information with in-person visits to the production line. Those visits can provide valuable insights into how production works in practice — insights that you might not gain if you’re stuck behind a desk.

Failing to maintain equipment.

There’s a tradition in football that the quarterback buys presents for his offensive linemen at the end of each season. Why? Because they protect him and enable him to do his job. Your manufacturing equipment is your company’s offensive line, so don’t neglect it. Tracking usage and paying for regular preventive maintenance helps ensure that your machines can keep your business functioning.

Production Planning KPIs

Key performance indicators (KPIs) are important metrics that help companies track the health of their production processes. By monitoring KPIs and comparing them to target values defined in production plans, businesses can determine whether production is on track and pinpoint problems that need to be addressed. Typical production KPIs include:

This key efficiency metric tracks the percentage of time that production is not occurring during scheduled operating hours. Causes include machine breakdowns, tool adjustments and accidents. Some downtime may be necessary for functions such as machine maintenance, but generally, the less downtime the better.

Setup time.

Also referred to as changeover time, this is the amount of time it takes to switch between jobs. Setup time impacts overall productivity because production is halted during these periods. Production schedules should consider how much time and effort it takes to reconfigure production for each job, including changes to the equipment, raw materials and workforce. Designing production schedules to minimize changeover time can increase efficiency.

Production rate.

In a manufacturing environment, this is typically measured as the number of units produced during a specific period. Comparing the actual production rate for each process with the planned rate can help businesses identify strengths and weaknesses and begin to address problems.

Overall equipment effectiveness (OEE).

This is a measure of overall manufacturing productivity that accounts for quality, performance and availability. The formula for OEE is:

OEE = Quality x performance x availability

Quality is typically measured as the percentage of parts that meet quality standards. Performance is how fast a process is running compared to its maximum speed, which is expressed as a percentage. Availability is the percentage of uptime during a company’s scheduled operating hours. Increasing OEE can be achieved by lowering downtime, reducing waste and maintaining a high production rate.

Rejection rate.

This is the number or percentage of products that failed to pass quality checks. Depending on the nature of the product and the problem, it may be possible to salvage some rejected items by reworking them, while others may need to be scrapped.

On-time orders.

Production delays can be costly both in terms of money and reputation. Generating products on schedule means you’re less likely to need costly expedited shipping or other emergency measures to meet deadlines. And delivering orders on time helps keep customers happy, which means they’re more likely to keep doing business with your company.

Production Planning Tools

Businesses rely on a variety of tools to build production plans and track progress, ranging from visualization tools to sophisticated software that automates many of the steps involved. Typical tools include:

Gantt charts.

A Gantt chart is a detailed visual timeline of all the tasks scheduled for a particular job. More than 100 years since its invention by mechanical engineer Henry Laurence Gantt, this chart remains integral to manufacturing and many other industries. Production planning involves coordinating and scheduling many tasks , and the Gantt chart visually represents when each task will take place and how long it will last. Manually creating and updating Gantt charts to reflect complex, ever-changing production schedules can be a time-consuming and error-prone job, however.

Spreadsheets.

Small companies sometimes start out by tracking simple production plans using spreadsheets. However, for most companies, the inherent complexity of production planning quickly outstrips the capabilities of spreadsheet software.

Production planning software.

Production planning involves a wide range of activities, including forecasting, managing the supply chain, tracking inventory and scheduling jobs. Those activities require information from across the company and beyond. Production planning information is integral to business operations and is used by other groups within the company, including finance. That’s a key reason many companies use enterprise resource planning (ERP) application suites that include production planning software and provide a single solution for managing the entire business.

gantt chart

Manage and Optimize Production With NetSuite

NetSuite cloud-based production management software helps companies maximize manufacturing productivity and minimize cost. NetSuite provides real-time visibility into each aspect of the production process, from inventory tracking and monitoring the production floor to fulfilling orders. Production scheduling capabilities let businesses create and update complex real-time production schedules with minimal effort. Because NetSuite production management software is part of an integrated suite of ERP applications , businesses can share production progress with the entire organization and link production processes to financial reports, inventory management and order management.

Production planning is an important function that can boost profitability and customer satisfaction as well as efficiency. It helps companies match output to demand, optimize production processes and determine how to overcome production problems.

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Production Planning FAQs

What are the 5 steps in production planning.

Here are five typical steps in the production planning process:

  • Forecast the short- and long-term demand for your product.
  • Map out the various options and processes for manufacturing these goods
  • Choose the option that checks as many boxes as possible, and develop a production schedule.
  • Monitor production against the plan.
  • Adjust the plan where needed. In other words, if it’s broken, fix it.

What are the 3 activities of production planning?

Production planning activities can be divided into three main areas: Develop a production process and strategy; gather the resources needed, from raw materials to machinery and personnel; and select and train the necessary people.

What are the types of production planning?

Three of the main types of production planning are batch planning, job planning and flow or continuous planning . The choice depends on your resources as well as the nature of the product. Batch planning makes the same item in bulk before moving on to another item. Job planning, also called project-based planning, focuses more on custom design and single-item production. Flow production involves a steady stream of mass-produced items moving along the line.

What is the role of production planning?

Production planning is critical to ensure the production process runs smoothly and efficiently and delivers products on time. Planning allows a business to make certain that all necessary preparation is completed before starting production.

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What Is Production Scheduling and Why Is It Important?

By Joe Weller | March 9, 2023

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If you walk into a store and see that your favorite brand of frozen pizza is out of stock, you’ll probably be disappointed and choose a different item. Customers often opt for convenience, especially with so many different product variations available.

Companies shouldn’t lose revenue and let customers slip through the cracks by underestimating demand and resources or failing to meet deadlines. Production scheduling helps you anticipate demand, stock resources, manage labor, and prioritize on-time production in order to avoid these crucial business objectives.

In this guide, you’ll learn the importance of production scheduling , the steps for creating a schedule , and optimization practices to help keep your company on track .

What Is Production Scheduling?

Production scheduling is the process of determining when products will be manufactured to maximize efficiency while limiting stockouts and unbalanced inputs and outputs. This process includes optimizing where, when, how, and what materials you will use to manufacture your products.

Production scheduling definition with an abstract calendar and scheduling illustration.

A successful production schedule will help you do the following:

  • Plan for changing supply and demand
  • Organize workers and contingency plans
  • Maintain stock , even with delays
  • Refine efficiency and note areas of possible improvement
  • Standardize communication across a company
  • Determine costs for parts and labor
  • Identify opportunities for improvement
  • Eliminate disruptions to workflow
  • Establish relationships with vendors and other third parties
  • Improve visibility across all company platforms

These schedules are flexible documents, and may include different variables relevant to the current production period. A successful production schedule will also report on critical supply chain key performance indicators (KPIs), including the following:

  • Performance, daily or otherwise
  • Reductions in cost
  • Service rates
  • Production times
  • Cycle times
  • Order management

Successful production schedules will plan, refine, organize, and standardize projects.

Production Scheduling vs. Production Planning

While a production schedule is determined by short-term factors, production planning takes a longer time frame into consideration. Production plans are determined by the ideal times to produce products for on-time deliveries, capacity plans, and material requirements. 

Production schedules are relatively flexible and adapt to changes in manufacturing operations, but production plans are required to stick to predetermined timelines. Production planning also considers the following:

  • Type and amount of necessary product
  • Raw materials
  • Required workstations

The Importance of Production Scheduling

Production scheduling is a crucial part of the manufacturing process that helps to ensure efficient production times, decrease costs and product shortages, and eliminate interruptions, delays, and waste. 

Production scheduling also concerns the following eight elements:

  • Parts Distribution: Production schedules reduce bottlenecks and downtime by distributing the correct type and number of parts to workers throughout the production timeline.
  • Stock Levels: Scheduling helps guarantee that you maintain stock levels, keep warehouses organized, and can account for all outputs.
  • Labor Distribution: A production schedule can help you record and maintain working hours, overtime, and the number of workers needed during a shift or production period.
  • Equipment Performance: Equipment analysis and scheduling allow manufacturers to optimize workstations and equipment usage, which reduces the need to purchase extra or overuse equipment.
  • Finance Optimization: Schedules help companies allocate resources efficiently and optimally, which decreases financial emergencies and increases the reliability of available funds.
  • Product Quality: Optimally planned production schedules can increase the quality of products across a shorter time frame.
  • Customer Relationships: Production schedules help keep customer orders fulfilled on time, and can help increase satisfaction, trust, and brand loyalty.
  • Company Reputation: Companies that optimize manufacturing schedules are known for being timely, economical, and considerate of both their workers and customers.

Production templates can help you keep these priorities in mind while creating a top-notch schedule personalized for your organization.

Six Production Scheduling Steps

Creating a production schedule requires you to balance customer needs with your organization’s available time and resources. Whether you’re creating a product or producing a video , your production schedule should consider or include steps for planning, routing, scheduling, dispatching, executing, and maintaining.

These six steps are outlined in more detail below.

1. Planning

During the first step, a company will analyze resources, budgets, staff, stock, and timelines to evaluate the status of the production processes. There are two types of planning methodologies:

  • Static Planning: This type of planning assumes nothing will change during the production process.
  • Dynamic Planning: This type of planning assumes anything could change during the production process. 

At this stage, you should also set strategic goals and calculate labor and capacity.

In the routing step, a company will determine the path that raw materials must take from their original form to a finished product. This also includes determining the most efficient, cost-effective steps in the manufacturing processes.

3. Scheduling

This step is used to officially determine the dates and times for a project using a company’s specific methodology. You can create different types of schedules, including the following:

  • Master Schedules: Full-scale, summary-level schedules that include breakdowns for labor, routing, resources, and more.
  • Manufacturing Schedules: These are more limited schedules that only include the routing steps.
  • Retail Operations Schedules: These are retail-focused schedules that include routing steps for retail and e-commerce products.

4. Dispatching

Dispatching refers to issuing orders concerning the locations of people, parts, and products. In this step, a company determines how these items will reach their designated locations during the entire scheduling process.

5. Executing

This is when the company actually carries out the production schedule from beginning to end — and thus, sinks or swims. If researched and created effectively, the schedule should create a smooth production process.

6. Maintaining

After a company executes the production schedule, two-way communication between management and workers begins. This step can help a company determine areas for improvement, which it can then take action on.

Common production scheduling steps including planning, executing, and maintaining.

Production Scheduling Methods

While there are six main steps to the production scheduling process, there are different methods companies can use to optimize their own systems. Capacity planning and forward and backward scheduling are the most common methods used to create production schedules.

Capacity Planning

If client satisfaction is a main concern for your company, consider capacity planning as your main scheduling method. Capacity planning is mainly concerned with resource availability, service delivery, and customer satisfaction.  

There are two main types of capacity planning:

  • Infinite Capacity: This method assumes there are no resource limitations — including workers, workstations, parts, and stock.
  • Finite Capacity: This method assumes there are predefined limitations for working hours, resources, equipment availability, labor, and other factors.

Companies with a few larger, simultaneous projects should consider an infinite capacity methodology, while those with many simultaneous complex projects will likely benefit from finite capacity. If you are considering using this methodology for your production scheduling, capacity planning templates can help you quickly produce schedules specific to your company’s resources.

Forward and Backward Scheduling

You can also use forward and backward scheduling to determine a project’s production order. This method bases the project timeline on either the first step or the due date, as described below:

  • Forward Scheduling: In this method, you determine the timeline by first looking at the time of the earliest step and scheduling the following steps one by one.
  • Backward Scheduling: In this method, you base the project timeline off the due date and schedule and work backward from there.

Backward scheduling is also known as a workback schedule and is best suited for a project with a hard deadline. If you’re using a forward and backward scheduling methodology, first determine if your project depends on strict due dates or tight schedules.

Gantt production schedule, which is also known as a workback schedule.

How to Optimize Production Scheduling

Since there are different methodologies, contributors, and factors that either change or depend on an up-to-date production schedule, it’s crucial to continually optimize. One of the best ways to do this is to incorporate agile planning into your scheduling process. 

To do this, consider the following:

  • Dynamic Scheduling: Prepare for changes in distribution, resource allocation, labor usage, worker capacity, and more by developing an adaptable schedule.
  • Work-in-Progress Control: Determine a priority schedule and label projects by importance to keep urgent and significant projects on track.
  • Prioritized On-Time Deliveries: Determine priority based on need and resources, rather than on the due date.
  • Inventory and Supply Management: Coordinate resource arrivals and availability to ensure projects can continue on schedule with minimal product loss or confusion.
  • Maintained Equipment and Facility: Working equipment and machinery allow workers to produce products on time, while also keeping laborers safe and protected.
  • Production Scheduling Software: You can also use project scheduling software to efficiently and effectively manage orders, track inventory, organize laborers, and more.

What Is Production Scheduling Software?

Production scheduling software allows you to determine, build, and manage your production schedule from one platform. This type of software — also known as Advanced Planning and Scheduling (APS) software — allows you to create dynamic, up-to-date schedules across diverse teams. 

Many companies use simplified tools for scaled-down operations schedules. However, there are some downsides, as tools like Excel and Google Sheets can:

  • Create bulky files
  • Lack integration and functionality options 
  • Increase human error possibilities

For companies with larger-scale scheduling or enterprise resource planning needs, production scheduling software can be an incredibly powerful tool with a variety of benefits and capabilities.

If you’re considering a software program, evaluate your options by examining the following:

  • Integration possibilities with current enterprise resource planning (ERP) and manufacturing resource planning (MRP) software
  • Central database capabilities
  • Possible data formations
  • User and worker access
  • Available tools , including calendars, charts, and item tracking

Overlapping views of production scheduling software.

Benefits of Production Scheduling Software

Production scheduling software can be expensive, and new programs can take time and resources to implement. However, the following seven benefits often outweigh the costs and setup times:

  • Increased utilization of resources, workstations, and laborers
  • Reduced inventory waste
  • Prioritized on-time deliveries
  • Synchronized manufacturing processes
  • Visibility of projects across all teams
  • Improved project management capabilities
  • Better customer service and satisfaction

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The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

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How to manage your production schedule and hit your deadlines

how to make production schedule in business plan

Not everything will go according to plan on the shop floor. That’s just a fact of life that you have to deal with — like how Snapple discontinued their glass bottles.

But to maintain steady production and good relationships with your customers, you need a reliable production schedule.

In the past, a notebook, checklists, and thorough daily inspections and interviews were the only way to control the production schedule.

While new digital tools have made this process a lot easier, it can be hard to set up the right platform.

In this article, we’ll cover what a production schedule is, common production strategies, pitfalls to watch out for, and how to effectively manage one in 2021.

What is a production schedule in manufacturing?

In manufacturing, a production schedule is a timeline set up to create the right amount of products to meet the demand within a timeframe. It helps you keep your costs low and avoid overproduction while still meeting your deadlines.

For a manufacturer, a solid production schedule is the foundation of a healthy customer relationship.

Note: The term production schedule is also used in video production , but that’s not what we’ll cover in this post. We’ll focus on the production of physical products.

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What does a production schedule include?

A production schedule includes the necessary inputs and outputs, like raw materials, labor, routing, and more.

It covers the expected demand and the process of sourcing and turning enough raw materials into products during a limited timeframe.

A basic high-level overview might look something like this:

Manufacturing production schedule

But you’d also need to plan out quantities of raw materials, timelines for supplier deliveries, and more. Tailor the master production schedule to your company’s unique process.

In production scheduling, you can’t just copy and paste a template and celebrate a job well done. You must make sure that it outlines all the moving parts in your production process.

To keep track of everything, teams often divide a master production schedule into 5 stages.

  • Planning:  estimating the number of products to make based on previous demand in similar periods or standing orders
  • Routing: mapping out the path from raw material to finished product
  • Scheduling: setting deadlines, assigning workers, and making purchasing decisions to meet the demand outlined in the planning phase
  • Dispatching: assigning the tasks outlined in the previous phases in a way that makes sense in the current circumstances
  • Execution:  putting the plan into practice.

If you only cover production planning, routing, and scheduling with no system for dispatching or execution, your plan is limited.

Standardizing these processes and having fail-safes in place is crucial to stable production and sturdy customer relationships.

But the first stage of production planning is crucial. It sets the tone for all the following elements of the schedule and implementation. After all, producing 1,000 units and 10,000 units is a different ball game.

That’s why your planning approach is so important.

What are the basic production planning strategies?

Some of the most common strategies are level production, make-to-stock, and assemble-to-order. (There’s also the chase strategy, but we don’t recommend it.)

  • Level production:  you keep your production output fixed over time. It’s the easiest to manage logistically but can quickly lead to over or underproduction. Consumer demand fluctuates, so you need large safety stores and a large buffer to meet targets consistently.
  • Make-to-stock:  you make enough products to fill the shelves of your retailers. It’s not ideal for slower supply chains, as you need a 100%-perfect customer demand forecast.
  • Assemble-to-order: you only make the exact amount of production orders from your customers.  Very common with perishable products, like finished food dishes. But it’s growing in popularity as a part of the Lean manufacturing movement, too.
  • Chase strategy:  you try to predict and match the demand at any given time. The goal is to carry as few leftover products as possible. It’s hard to implement in rapidly growing or changing markets.

You can also categorize these even broader into push (expect demand) and pull (make only after orders).

Push vs. pull production

( Image Sources )

The epitome of the push approach is level production. On the other side of the spectrum, make-to-order is the best example of pull.

The upside of a push approach is that you have more leftover inventory during a crisis. But most companies avoid this approach because of high overhead costs and a much slower cash flow.

You also may not store all the products in a way where your supply will truly last much longer. Unforeseen fluctuations in demand can mean that you need to change your priorities.

A company that’s used to a static production plan will often struggle to adjust.

Next up, we’ll explore some of the most common issues with production scheduling.

Common production schedule pitfalls

Some of the most common pitfalls include too much faith in your supply chain and over or understocking.

Let’s take a closer look.

Thinking that the supply chain is infallible

The global lockdowns in 2020 proved how fragile most companies’ supply chains are. But even in the non-pandemic year of 2019, there were 1,000s of supply chain disruptions that impacted US businesses.

Supply chain disruptors 2019-2020

( Image Source )

The outcome of a disruption can be devastating:

  • Delayed shipments can damage or destroy customer relationships.
  • Supplier bankruptcies can disrupt your entire business.
  • Ordering raw materials, vehicles, or services last minute is a lot more expensive.
  • Lasting brand damage can cost you new customers for years to come.

To solve this problem, supply chain leaders are focusing on resilience. They’re increasing their number of suppliers and focusing more on local or regional supply chains.

Supply chain resilience

Improving robustness is a core principle of good supply chain management.

Keeping too much or too little safety stock

If the production process takes a long time, the last thing you want is to keep your customers waiting.

Can you handle a few days less production if a supplier’s shipment is late? Do you have a stock buffer? If your answer is “no” to both, you’re asking for a disruption.

But on the other hand, having too much stock hanging around isn’t good, either.  You effectively slow down your cash flow and ability to invest in other products and projects.

So, calculate the ideal safety stock based on average delivery issues and the demand cycle.

Safety stock

You also need a bare minimum of excess supply and materials to handle return requests at an acceptable rate.

Miscalculating when you’ll need the materials

You must know when in the manufacturing process you need each raw material in what quantities.

If you miscalculate when you need some materials in the production process, that’s it. Production has to pause or pivot to another product until it arrives.

The cost of unplanned downtime varies based on your company size and industry. In oil and gas, the average cost of unplanned downtime was $5 million  last year.

Make sure that you don’t fall victim to these basic pitfalls when creating your production schedules.

How to manage your production schedule with monday.com

monday.com’s wide range of native integrations and extensibility through our automation builder and application programming interface (API) can help you modernize your production workflow.

You can use our robust platform to build the exact production scheduling software your company needs. Get more work done and avoid mistakes with all the information you need in one place.

Read also: CRM feature guide for manufacturing

Create a custom production schedule using our templates.

monday.com offers a basic manufacturing production process and schedule template. You can easily customize this with the necessary information and timelines.

For example, you can add material tags and deadlines for material shipments. If there are other specifications than colors, you can add that in too.

You can also upload relevant files, like CAD drawings, directly to each order. Essentially, you want to outline your entire process from start to finish.

If you don’t cover all your bases, you leave room for error or misinterpretation.

Keep track of supply orders and inventory in real-time.

With monday.com, you can also handle cloud inventory management  from the same dashboard.

For example, you can monitor all incoming supply orders and compare them to your current inventory.

Supply orders template

With these boards readily available, it’s easy to assess any potential cash flow or inventory issues.

Use automations and integrations to keep the right people informed at all times.

Use our 40+ native integrations and powerful automation builder to keep everyone on the same page. For example, send automatic Slack messages or emails when you exceed a due delivery date.

For B2B companies who use a bulk ordering and invoicing system, you can even set up order forms directly from monday.com.

If you use enterprise resource planning (ERP) software, you can easily build an integration using our API and 50+ pre-made adaptors.

On-time production is key to healthy customer relationships

If you can’t deliver products on time, your customers won’t be happy. It doesn’t matter if they’re resellers or end consumers — you need to keep your deadlines.

A healthy production schedule that factors in risk buffers, combined with a bare minimum stock surplus, is crucial to any manufacturing company.

Use monday.com’s ready-made manufacturing template  to start taking back control of your production.

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How does a master production schedule help businesses plan production.

Production planning is a critical component of running an efficient and successful business. But with so many variables to consider, it can be difficult to keep track of everything—especially if you are trying to plan for the future. That’s where a master production schedule (MPS) comes in. An MPS is a type of production plan that helps businesses make decisions about ordering materials , scheduling jobs, and making adjustments as needed. In this article, we will discuss how an MPS helps businesses plan production and the benefits it offers . We will also provide some tips on how to create your own MPS for maximum efficiency in production planning.

What is a master production schedule?

A master production schedule (MPS) is a plan that specifies what product mix, in what quantities, and when to produce them in order to meet customer demand. An MPS balances three elements: available resources, forecasted demand, and desired customer service levels . The goal of an MPS is to create a production plan that will efficiently use resources while meeting customer demand.

The first step in creating an MPS is to forecast demand . This can be done using various methods, such as market research , sales data, or customer surveys. Once demand has been forecasted, the next step is to determine the desired level of customer service . This will help determine how much inventory needs to be kept on hand to meet customer demand. The final step is to create the production plan . This plan will specify what product mix needs to be produced, in what quantities, and when they need to be produced in order to meet customer demand and desired levels of customer service.

A master production schedule (MPS) helps businesses plan production by providing a detailed schedule of production for the upcoming period. The MPS specifies the type and quantity of products to be produced, as well as when and where they will be produced. The MPS also takes into account any anticipated changes in demand or supply , so that businesses can adjust their production plans accordingly. By using an MPS, businesses can ensure that they have the necessary resources available to meet customer demand and avoid disruptions in their supply chain .

Benefits of using a master production schedule

There are many benefits of using a master production schedule (MPS). By using an MPS, businesses can plan production more effectively and efficiently. Additionally, an MPS can help businesses manage inventory levels and keep production costs down.

An MPS can help businesses better forecast demand and plan production accordingly. This can lead to improved customer service as businesses are able to better meet customer demand. Additionally, by planning production in advance, businesses can avoid the need for rushed or overtime production which can save on labor costs.

An MPS can also help businesses manage inventory levels more effectively . By having a clear picture of planned production, businesses can avoid overproduction which can lead to excess inventory. Excess inventory ties up working capital and can be costly to store and maintain.

Overall, an MPS can help businesses improve planning and decision-making around production. Bybetter understanding customer demand and managing inventory levels, businesses can save on costs and improve operational efficiency.

How to create a master production schedule

In order to create an effective master production schedule, businesses need to first understand their production process and what factors influence it. They also need to establish reliable methods for tracking and forecasting demand. Once they have this information, they can create a production plan that outlines when each item in the production process should be completed. This plan should be updated regularly to reflect changes in demand or other factors.

Tips for using a master production schedule

Assuming you would like tips for creating and using a master production schedule:

1. Know what a master production schedule is: A master production schedule (MPS) is a plan for manufacturing products in quantities that match both current and predicted customer demand. The MPS balances three important factors: customer demand, available production capacity , and inventory levels.

2. Decide what products to include in the MPS: Include all products that are manufactured, procured , or assembled by the company. If a product is not listed in the MPS, it will not be produced.

3. Determine when each product should be produced: This will be based on customer demand (forecasting), as well as the lead time for each product (the time it takes to procure raw materials, manufacture the product, and deliver it to the customer).

4. Balance capacity and inventory levels: The goal is to have enough inventory on hand to meet customer demand , without having too much inventory (which tie up capital and can lead to obsolescence). This requires careful planning and coordination between sales, marketing, manufacturing, and procurement departments.

5. Update the MPS regularly: The MPS should be updated on a regular basis (monthly or quarterly) to reflect changes in customer demand, production capabilities , and inventory levels.

A master production schedule is a powerful tool for businesses to plan production. It helps them organize the necessary resources and provides insight into costs, materials and delivery schedules. By using a master production schedule, businesses can ensure that their products are being produced on-time, within budget and in line with customer demands. Additionally, it reduces inventory levels and improves forecasting accuracy which results in higher efficiency of operations. With all these benefits, it’s no wonder why many companies are turning to master production scheduling as an effective way to manage their business operations.

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What is production planning and how to do it? A comprehensive guide.

Production planning is crucial for efficient production. Let’s explore all about it and see how to handle it in ERP software.

Production plan cover

Production planning is vital to fulfil orders on time. If you don’t know your stock levels, workstation availability, or job schedules, you won’t be keeping your customers happy.

Whether you’re a new manufacturer oiling your machinery for the first time or a seasoned manufacturer shipping thousands of items, production planning is a must. Similar to how scrums and monthly plans run operations smoothly, production plans ensure optimal usage of resources.

In this blog, let’s understand the basic terms around production planning, see how it’s done, look at common pitfalls to be aware of, see the types of production planning, some topics around production planning, and finally an example of handling production planning in ERPs.

1. Production planning basics

1.1 what is production planning.

Production planning is the planning and allocation of raw materials, workers, and workstations to fulfill manufacturing orders on time. In a make to order environment, manufacturing orders or work orders themselves are created after receiving customer orders. A company that follows make to stock style of manufacturing will create work orders on a timely basis depending on demands. Production plans are usually set by the production managers who supervise the shop floor. A good production plan makes the best use of available resources to deliver orders on time.

1.2 Why should you do production planning

Handling a few production orders in spreadsheets works but for large manufacturing shops, the complexity increases a lot. Production planning helps to plan the procurement of raw materials based on the quantity of finished products to be manufactured. It also affects inventory, cash flow, sales, and distribution.

2. How to do production planning

2.1 five tips to improve production planning.

These tips to keep your production plan on track and improve its efficiency

2.1.1 Forecasting demand

Before production planning, the first action to take is forecasting demands for your products. While this may not be accurate to the last digit, getting rough estimates rolling is important to allocate resources. Forecasting can be done based on factors like historical order data and market trends/demands. Drawing out proper forecasts helps planning the type and quantity of materials to be produced and also the planning of raw material procurement.

2.1.2 Control inventory

Both, inventory shortage and inventory surplus are undesirable states. You can’t proceed with production when there’s a shortage and you waste space and money when there’s a surplus. Efficiently controlling inventory involves reordering when current inventory dips below a certain level, calculating the lead times to order items with long lead times earlier, and factoring in storage conditions. A well-controlled raw material inventory helps run a smooth production line and outputs finished goods inventory on time.

2.1.3 Plan for everything and everyone

Often, when making production plans, some machine or some person is unaccounted for. The problem here is that that machine may go down or the worker may be on leave, or worse, working on something else. Hence, plan for every machine, raw material, workstation, warehouse, and employee.

2.1.4 Monitor

Once the production plan is final and work orders are handed out, the manufacturing process begins. At this point, things may go wrong, machines pause, or items may get misplaced. Constantly monitoring the factory floor with supervisors or with IoT devices ensures that all the pieces are moving as planned.

2.1.5 Adapt

Despite your best planning, things go wrong on the factory floor. Anything can happen from suppliers making late deliveries to workers falling sick to machines failing. It’s important to be flexible and adapt to these changes quickly so that the planned quantities can be delivered on time. Ideally, you should also plan for any such risks beforehand.

2.2 KPIs for production planning

A few key performance indicators to track in production planning are:

  • Production cost : This is essentially the monetary cost involved in producing the item. Costs include raw materials, electricity, fuel, worker salaries, rent, etc.
  • Capacity utilization rate : It’s the percentage of actual manufacturing output against the total possible manufacturing output. If many machines and workers are sitting idle, your capacity utilization is low. Ideally, you want it high but never full.
  • Projected versus actual hours : When planning, you may allocate a certain number of hours for completion of the production plan. But, it may take longer due to delays from workers or unexpected tasks. This KPI gives you a picture of how much time it was supposed to take and how much it did.
  • Employee utilization (productivity) : You want workers to be working properly during the punch in and punch out. Nobody wants to be a machine by working to the dot but working 4 hours out of 8 is also not reasonable.
  • Takt time : Takt time is a lean manufacturing concept. It is the time taken to produce a single unit of item.

3. Production planning pitfalls and avoiding them

First, let us understand the pitfalls or things that could go wrong during production planning. These occur in areas from idle inventory storage to active workers.

3.1 Stockouts

What is it?

It’s the shortage of raw materials that can happen after fulfilling large orders or due to negligence.

How to avoid it?

By checking inventory reports regularly or better yet, setting up automatic reordering.

How to do it?

By setting automatic reordering like this:

Production plan reorder

3.2 Assigning work to workstation on downtime

Assigning operations to a workstation that was supposed to be on downtime. This causes confusion and the work doesn’t get done because there’s no machine available.

Get a view of which workstations are on downtime and assign only to available machines. (version 13)

By analyzing the downtime of different machines and assigning work appropriately:

Production plan cover

3.3 Bottlenecks

These are roadblocks in the production line that halt the processing of materials midway. For example, if items are waiting at the painting stations to get painted, the painting station is a bottleneck since it’s stopping the items from going ahead.

Bottlenecks can happen anywhere in the production line. Scan all the machines and even check if there are enough workers to carry out tasks. Through planning and ensuring the availability of machines and resources is a good way to avoid bottlenecks.

Setting up regular maintenance activities helps by keeping machines running. Eliminating bottlenecks in the production depends a lot on having sufficient machinery, manpower, and a regular supply of raw materials.

3.4 Insufficient worker training

Some specialized machines need trained workers for operation. Hiring rookies running specialized machines result in work not getting done.

Interview candidates for skills and experience in operating similar machinery. Even after interviews, thorough training should be done to ensure that the worker is ready to use the machines in production.

From the human resources module, first, test the employee’s skill proficiency. Then, set training events to enhance their skills. Updated employee skill maps help supervisors better allocate work to the right people and help the ones that are lagging.

Production plan employee skill map

4. Types of production planning

The different types of production planning are based on the manufacturing process followed in the factory. A single organization can deal with different types of manufacturing depending on the goods produced.

When items are manufactured in batches with unique batch numbers allotted to each batch. Production planning in batches helps run machinery in a well-planned manner as the next step is planned and the machines are allocated accordingly.

This type of production planning is common in job shops where custom material processing requirements are carried out. Each production plan will most likely be different from the last with the use of different materials, machinery, and operations on the materials.

In flow method, materials are processed smoothly from one machine to the next with very little human intervention. Any waiting time or bottlenecks are removed so that the materials ‘flow’ continuously till they become finished goods. Standardized work and quality control are essential to ensure consistent quality when producing items with the flow method.

5. Topics around production planning

5.1 production planning and control.

Production planning is about planning resources for delivering products and production control is about controlling the production system to achieve targets optimally. Production control has more to do with monitoring the production line and taking corrective action where things are not moving as planned.

‘Production planning and control’ is simply applying both these concepts to get an efficient production line.

Let’s understand the benefits of using both these methods together:

  • Better organization for on-time delivery to customers
  • Optimum resource utilization
  • Less investment in inventory
  • Avoid resource wastage
  • Increased efficiency, hence reduced costs
  • Improved quality by catching and reducing defects

Now let’s look at these topics individually to further distinguish between them.

5.1.1 Production planning

The steps involved in production planning are:

  • Planning : This involves planning shop floor resources to deliver finished goods on time.
  • Routing : The exact route/path or set of operations the materials go through is known as a routing. Finding optimum routes that reduce wastage and promote continuous flow is a part of production planning. Finding better routings is about using workstations, machines, and workers in different orders without affecting the product to deliver the items faster.
  • Scheduling : The machines, activities, and workers are scheduled to do tasks that are a part of the production plan. Scheduling well helps in delivering the finished products on time.
  • Loading : Loading here refers to overloading the production line to see how much it can handle. By loading each point, the last bits of efficiency can be squeezed to get the maximum value.

5.1.2 Production control

The steps involved in production control are:

  • Dispatching : After the production plan is ready it’s time to implement it by dispatching items in and out of the production line. Different operations and the corresponding workstations are managed to dispatch items to them. The time to complete each activity or ‘job’ is recorded.
  • Followup : After issuing a plan, bottlenecks and other problems may arise. Follow-ups are done by supervisors to eliminate any bottlenecks and ensure that things are going according to plan.
  • Inspection : Routine inspections are done during production to verify that the materials are being processed correctly. Note that this is different from quality inspections which are done after the product is finished.
  • Correction : The results from other steps in production control are reviewed and corrections are made where necessary. This includes the routings, scheduling work, and even conversations with workers who are taking those long breaks.

5.2 Production planning and inventory control

An indispensable part of manufacturing is managing your inventory. Controlling inventory is an essential part of production planning. Proper inventory control involves ensuring an adequate supply of raw materials which results in the timely delivery of products. It also minimizes the overstocking of finished products. Maintaining both—proper inventory levels and accurate data—helps in good production planning.

5.3 Production planning vs production scheduling

Production planning is about planning the number of resources needed to finish multiple manufacturing orders. Production scheduling is about timing the activities, machines, and workers right to run the production process. The work and workloads are optimized in production scheduling. There are two ways production scheduling is performed:

  • Forward scheduling : Say, if resources are available today, plan from today till the order due date.
  • Backward scheduling : If the availability date of resources is not certain, plan from the due date backward to a number of days.

Production scheduling levels the inventory, labor, and helps in estimating delivery dates accurately.

6. Production planning in ERP software

A production plan can be created and managed easily by using ERP software. You’d need the items, bill of materials, routings, customer orders, and material requests ready before creating a production plan.

6.1 Creating the production plan

Once you have the prerequisite records ready, it’s time to create the production plan. Let’s follow through step by step.

If the items to produce have been requested via a customer order or material requisitions, they can be fetched into the production plan.

Production plan create

By clicking on ‘Get Sales Orders’, either multiple orders or multiple requests can be fetched here, like this:

Production plan SO

If you have a ton of orders or requests, set filters to narrow down your search like this:

Production plan filters

Now, by clicking on ‘Get Items for Work Order’, the items to be manufactured using the current production plan will be fetched. The quantities can be increased in case you want to account for SKUs. It’s a good idea to keep extra inventory for items that take a very long time to manufacture but have predictable, fast demands.

Production plan WO

Now that you know what items to manufacture since the bill of materials has been fetched, it’s time to plan for the raw materials. Clicking on ‘Get Raw Materials for Production’ will fetch all the raw materials and sub-assemblies required for manufacturing. If the inventory levels are present in the warehouses, they’ll not be fetched here. Click on ‘Download Required Materials’ to download the raw material list as a spreadsheet, send it to others or print it.

Production plan materials

Some options to note here are:

  • Including non-stock items in case you want to account for some external items that you don’t store in your inventory but will be used in production.
  • Some subassemblies may be subcontracted, you can choose to include or exclude them in your plan. The choice here depends on whether the subcontracting is for operations or assembly among other factors.
  • Projected quantity will show the inventory levels that should be produced based on demands and requests. If you want to ignore this number and produce quantities that you see fit, go ahead and tick the ‘Ignore Existing Projected Quantity’ checkbox.
  • Finally, you submit and start with the production plan. Then, from the production plan work orders can be created. One work order for each BOM will be created if you click on ‘Create > Work Order’.

Production plan WO

In the work order, the quantity to be produced can be changed depending on whether you want to produce some quantities later. Work orders are used by shop floor supervisors.

From the work orders, job cards are created to record the operations on raw materials. The jobs/operations are done at different workstations/machines.

Once the ‘jobs’ are done on the materials and items are processed, the work order is complete.

Now, depending on the quantity of items produced, the following details can be seen in the last section of the production plan:

Production plan details

6.2 Scheduling the plan

Creating a production plan is one part of the planning process, the other is scheduling different resources to the production plan. Factors like machine downtime, workstation capacity, and availability of raw materials are taken into consideration when scheduling.

In ERPNext, capacity planning is enabled by default. If you go to the calendar from the work order list, you can see the workstations for which materials are transferred and work has started (orange), neither materials are transferred nor work has started (red), and the ones that have been completed (green).

Production plan schedule

6.3 Role of project management in production planning

In larger organizations with multiple orders or when you get a large project from a client to produce hundreds of different items, project management comes handy. By using a project in ERPNext, you can create multiple work orders against it to track them all from one place.

That's it. Production planning is done easily with the right tools. By allocating resources carefully, planning for inventory, and avoiding mistakes, you can deliver you orders on time.

First, we introduced what a production plan is and discussed its importance. Then, we talked about the important things to note before creating a production plan and talked about the common mistakes to avoid when planning. Further, we talked about the types of production plans and the role of software in production planning.

For a monthly digest of such blogs and more updates, subscribe to our newsletter .

  • Production planning
  • Methods of production
  • Scheduling (production processes)

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  • Production Plan
  • Capacity Planning
  • Operations: Methods of Production (Overview) | Business | tutor2u
  • Production plan: Top tips for improving your operations
  • Grace college production planning

Prasad Ramesh

Marketing at Frappe.

Thank you very much for your informative info on production planning as I really need to use as guidance for my job as production planner

We are extremely impressed with this article because it contains a lot of great information. We, at MGH Distributors, are a part of the Import and distribution business. Our food products include Candies, cakes, cooking oil, beverages, jelly products, cookies and many more. The FMCG range brings to you world-class razors, blades, bar soaps. Visit our website to know more

Thank you for this very good overview on production in ERPNext.

how to make production schedule in business plan

Production Planning Template for Excel (Free Download)

how to make production schedule in business plan

In order to be successful, there are many best practices that production facilities need to consider when putting their schedules and plans together. Perhaps most significantly, everyone involved needs to clearly understand every part of the production process, from the small details to the big picture — otherwise, you risk missing key items that could slow down or even halt production.

Having a production plan is a great way to put your production and manufacturing processes on track right from the start, as it helps you prepare for what needs to be done. A production planning template even takes you one step further by providing an outline for your planning process, making it easier to form a cohesive and successful production plan.

What Is Production Planning?

A production plan is a guide that outlines every step involved in the production of a good. With production planning, the production process is more organized and efficient, and there is less of a risk of missing an important step that stops or slows down production. These plans help optimize the manufacturing process, which makes the design, production, and delivery of goods much easier to plan out.

A production plan includes steps for each part of your manufacturing process. This might include what the products are, the type and quantity of materials needed to produce them, the production schedule, and the delivery schedule. It could also include a schedule that shows who is responsible for each part of the process.

Most production plans include details about which machines are needed during the process, how many pieces of equipment are involved, and what quality assurance steps need to be taken before the product is ready for final delivery.

Why Is Production Planning Important?

Like most processes, planning plays an integral part of the production process. When you have a solid plan in place from the beginning, you have clear targets and a firm idea of what needs to happen in order to meet your goals. This reduces the chances of bottlenecks, which can lead to slowdowns that impede your productivity.

The ultimate goal of production planning is to create a more streamlined production process that lends itself to greater efficiency. More efficient processes lead to overall improvement in metrics and key performance indicators (KPIs). Tracking metrics and KPIs via digital tools and dashboards gives you at-a-glance insights into whether or not you are meeting production goals — which can let you know if your production plan needs to be tweaked.

Production planning also helps manufacturing businesses be better at resource management and capacity planning. Rather than having an overabundance of raw materials (or not enough) for production, you can plan out exactly what you need and avoid supply chain hold ups or unnecessary expenses. This gives you greater control over your inventory management and improves your lead times as well.

Another benefit of production planning is the internal alignment it creates. A clear production plan can be shared across your organization, from machine operators to upper management, which keeps everyone on the same page regarding production. When everyone is working from the same plan, you can more easily avoid internal conflict and confusion surrounding production, while also creating a more streamlined workflow across teams with fewer bottlenecks.

Breakout: What Is the Difference Between a Production Schedule and a Production Plan ?

Often, there is confusion around the terms “production schedule” and “production plan.” Both deal with the organization and high-level strategies around production, and while there are similarities, the two terms mean different things. A production schedule has clearly defined and assigned roles for each step of the manufacturing process, along with the timeline for when those tasks need to be accomplished.

The production plan, on the other hand, determines what needs to be produced and how much of it needs to be completed in each run. Another way to think about the two is that the production plan outlines the “what” — the steps and materials needed to produce a good — while the production schedule outlines the “who” and “when” — who is responsible for each step of the process and when they need to have them done.

What Are the 3 Stages of Production Planning?

There are three major stages of production planning that an organization needs to follow. If you complete the stages out of order or leave one out entirely, your production plan could end up being incomplete. This can lead to missed steps and bottlenecks that cause issues throughout the entire production process. Next, we’ll take a look at each phase in greater detail.

Planning Phase

The planning phase addresses the end goals of your production process and helps you determine what type of schedule and plan is best suited to help you achieve your goals. This could include steps like:

  • Product development
  • Sales forecasting
  • Aggregate planning
  • Raw material planning

Action Phase

The action phase of the production plan outlines the different steps that need to be taken in order to create the product that your plan is for. This phase addresses all of the steps of production, from the initial job order to the final delivery and everything in between. Those specific steps might include:

  • Process routing
  • Material planning
  • Tool planning
  • Machine loading

Control Phase

The final stage of the production planning process is the control phase. This phase helps ensure that all the other steps in the planning and action phases are measured and reported correctly, which ensures that end goals are being met. This also includes any measures needed to fix errors in the plan and addresses any mistakes that might come up during the production process. The main steps in this phase are:

  • Progress reporting
  • Metric tracking
  • Corrective action planning

What Are the Benefits of a Production Plan?

A production plan provides many different benefits that organizations across the globe can benefit from. It provides clear benchmarks for measuring key elements of the production process and ensures that the entire organization is clear about what the production process is. When manufacturers utilize a production plan, they can avoid confusion, waste, and delays. This helps provide a better customer experience and makes sure that manufacturers deliver on the promises they make to suppliers and purchasers. Other benefits include:

  • Resource management
  • Supply chain planning
  • Internal project alignment
  • Goal and milestone tracking
  • Increased clarity
  • Singular database for tracking and minimizing backlogs
  • Team-wide visibility into production
  • Streamlined workflows

While production planning offers many different benefits, many manufacturers may still shy away from the idea because the process of creating the plan is too overwhelming to think about. Luckily, Anvyl’s production planning template alleviates the pressure of building a plan from scratch, which can get your organization on the right track much sooner.

Download Anvyl’s Production Planning Template

How Do You Create a Production Plan in Excel?

Many production plans are built using spreadsheet software like Microsoft Excel or Google Sheets. You can use these programs to create Gantt charts, which clearly lay out the different elements of the production process in a visual format. This helps with project management and tracking everything from customer orders to the bill of material that is required for each product. These are simplistic charts that any member of your team can follow.

A production plan includes details like:

  • Company information
  • Customer information
  • Current order status
  • Production or product numbers
  • Product variations
  • Starting inventory
  • Current inventory
  • Manufacturing dates
  • Operator or management notes

Each organization functions differently, so no two production plans will be the same. There will be some level of customization required, even if the plan comes from a standardized template.

An Excel template can work as a jumping-off point, allowing your business to build around your own goals and needs without starting from scratch. Keep in mind that a template should be flexible enough to allow for personalization while also being rigid enough that you don’t miss vital steps. The Anvyl production planning template was built with this mentality: to help manufacturers improve their processes and create a better production planning experience with a unique, customizable approach.

Try Anvyl’s Free Production Planning Template

At Anvyl, we understand that there are a lot of considerations to keep in mind as you work on creating your production plan. This is why we provide a planning template that you can use to optimize your production planning, project management, and capacity planning — all while reducing bottlenecks and avoiding production shutdowns.

The Anvyl production planning template was created to make the entire process of production planning easier for you and your team. Rather than creating a production plan from scratch, you can get started faster by using our template. The legwork is already done for you — all you need to do is customize the Excel spreadsheet to fit your business.

Get your free download of our production planning template and get started today .

Take Control of Your Production Process With Anvyl

Having control over your production process ensures that you are optimized for success and efficiency. When you don’t have a production plan, it’s hard to see whether or not you’re hitting your benchmarks — which makes it even harder to hit your goals.

When you have a well-constructed production plan organized in a versatile Excel template, you can build a strong production process that can withstand challenges and produce the results that your organization desires.

Investing in a platform that helps you streamline your processes is a great way to benefit your business. With resources like Anvyl, you can create a centralized database and manage your supplier relations with ease. Our team has been helping manufacturers manage their production planning for many years — try a product demo to learn more about what Anvyl can do for your organization.

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How to Plan Inventory & Create a Production Schedule

I’ve created a bonus set of worksheets, which you can download for FREE HERE . to accompany THE SUCCESS PLANNER. If you would like all of the worksheets to plan all aspects of your business for the entire year, you can download THE SUCCESS PLANNER here .

If you’ve downloaded  THE SUCCESS PLANNER you’ll already have some of the numbers required for these worksheets, as well as additional worksheets mentioned in this article.

(* Tips for calculating how much stock to bring to a craft show here )

One of the MOST IMPORTANT lessons I share with handmade business owners is to:

CREATE STOCK WITH PURPOSE

  • Don’t create anything and everything you can; create a specific product for a specific market
  • Don’t create products based on materials that catch your eye; build collections that serve a purpose
  • Don’t create as much stock as you can for the month or for a craft show; assess your sales goal and create the right amount of stock that helps you reach that goal

These worksheets will help you plan stock and create the right amount of stock each month.

>> Too much stock means wasted time and materials (especially if those products are seasonal).

>> Too little stock means lost sales.

A small handmade business requires a lot of work, and creating is just one portion of that work.

You can’t spend all working hours creating products; you must focus equal amounts of time on tasks that market those products and get them sold.

These worksheets will help free up some of that time and make room for the other important tasks covered in THE SUCCESS PLANNER .

Here’s how to use the worksheets.

*PLEASE PRINT THE WORKSHEETS FIRST SO YOU CAN REFERENCE THEM OR FILL THEM IN AS YOU READ THIS ARTICLE (it may be hard to follow along without the worksheets in front of you)

PRODUCT PLANNING WORKSHEET

Product Planning Worksheet

This worksheet ( which you can download for FREE HERE ) will help you take a look at your sales goal for an upcoming month and plan products based on that goal, as well as the supplies you may need to order.

Below are the fields on this worksheet and how to fill them in:

PRODUCT PLANNING SECTION

MONTH – fill in the upcoming month.

SALES GOAL – through your work in THE SUCCESS PLANNER , look at your QUARTERS worksheet, or last month’s REVIEW worksheet to determine how much money you must make this month to stay on track to hit your yearly sales goal. If you were under or over your sales goal last month, adjust this month’s accordingly.

This sales goal is your revenue goal. That’s the total that comes in from sales. It does not reflect your profits. These numbers are calculated separately in THE SUCCESS PLANNER (and it’s important to know the difference).

= NUMBER OF PRODUCTS – take the average price of your products and divide your sales goal by that number to calculate approximately how many products you’ll need to make to hit your sales goal.

For example, if I have 3 products and sell fairly equal amounts of each, I would get the following average for price point:

Product 1 – $5.99

Product 2 – $9.99

Product 3 – $24.99

Average price point = $13.66

If my sales goal for the month is $1000, I would need to sell approximately 74 products. (1000 divided by 13.66)

*If you sell more of certain products than others you can calculate a weighted average price point based on the percent of sales each product accounts for in your total revenue (e.g. 60% of sales come from product #1, 30% from product #2, 10% of sales come from product #3). Weighted average not shown in this example.

STOCK TOTAL – keep in mind, it’s not typical to sell the exact number of products you make. You don’t want your craft show table or online shop to become more and more depleted the closer you get to reaching your sales goal.

You want your shop to look full and have a well-rounded selection for people to shop. Determine how many more products you’d like to have, above your product total, to keep your shop looking full.

Also, take into account, how much stock you have leftover from last month that will contribute to this month’s sales goal.

REQ. HOURS – the approximate number of hours it will take to create the amount of stock you need for the month.

Find the average (or weighted average) of how many products you can create in an hour and then divide your stock total by that number.

For example, let’s say I wanted to create 100 items this month to reach my sales goal and have stock leftover so my shop isn’t empty at the end of the month. If, on average, I can create 2 products per hour, I would require approximately 50 hours in the upcoming month to create 100 items.

If I could only make one product in an hour, I would require 100 hours to make enough products to reach my sales goal.

If the number of hours you require to reach your stock total is unrealistic, you must re-assess your sales goal, your product prices, or determine a way to reduce your production time.

You may also consider the points in this article to make less but sell more at your next craft show.

PRODUCT – in this section you can get more detailed about the specific products you’ll create this month. Remember to choose products based on:

  • Collections (how will products work together to tell a story in your shop or craft show booth?) * HOW TO CREATE A HOLIDAY COLLECTION
  • Your customers’ shopping habits
  • Your profit margins

QTY – the quantity you’ll create for each specific product

APPROX. COST – approximately how much will materials cost to create that much inventory in that product?

HOURS – the hours required to create stock levels in each product. This not only gives you a more realistic look at the number of hours required for production in a month, but also, when you multiply that number by your hourly wage, it gives you a rough idea of how much money you must make in a month to cover your wage (*for production hours only. This does not include how much you must be paid for hours worked on marketing, selling, and admin tasks).

REVENUE – multiple the retail price of a product by the quantity you plan to make. This will give you the potential revenue you can earn if you sell all those items.

TOTALS – total the numbers in each column: QTY, COSTS, HOURS, and REVENUE.

WHY YOU NOTE COSTS & HOURS: Take your HOURS total and multiply it by how much you’d like to be paid per hour. Now add that number with your APPROX. COSTS total and compare that total with your potential REVENUE total. If your REVENUE total is not  the higher total, you’re not profiting and must reduce your costs, reduce your hours, and/or increase your prices.

MATERIAL PLANNING SECTION

Planning your materials at the beginning of the month allows you to save on costs.

>>You may be able to get a discount when buying in bulk, as opposed to buying materials throughout the month as you need them.

>>You also save time by batching your supply shopping tasks together instead of paying to ship items individually several times a month or making several trips to the supply store.

MATERIALS REQUIRED – based on your PRODUCTS list, write down the materials you’ll require to make each product in the quantity you decided upon.

IN STOCK? – check this box if you have required materials in stock or as you order them.

COST (IF PURCHASING) – as you order materials, track the exact costs so you have more accurate numbers to work from moving forward. Every single material must be tracked, no matter how small; it all adds up at the end of the year and takes away from your bottom line . Be sure your prices and sales cover ALL costs and wages.

TOTAL – tally the money you spend on materials this month.

*There are 6 spaces to list products you plan to make for the month because I advise against offering too many types of products . Not only can too much selection decrease sales but it also makes you less productive.

With each new product you introduce it means more:

  • Patterns / techniques / tools
  • Product descriptions

Simplifying the products you offer allows you to streamline your business and reduce costs.

PRODUCTION WORKSHEET

Production Schedule Worksheet

This worksheet ( which you can download for FREE HERE ) can be used to plan which products you’ll create and when, and make sure you’re staying on track throughout the month.

Tasks from this worksheet can be slotted onto the WEEKLY worksheets in THE SUCCESS PLANNER .

TOTAL # OF ITEMS TO MAKE – enter your STOCK TOTAL number from your PRODUCT PLANNING worksheet, we’ll break this number down by week to create a schedule.

REQUIRED HOURS – enter your REQ. HOURS number from your PRODUCT PLANNING worksheet, we’ll break this number down by week to create a schedule.

SECTION FOR EACH WEEK OF THE MONTH – if you have THE SUCCESS PLANNER, you can get specific with which production tasks will be completed on which days when you fill in your WEEKLY calendar worksheets. Use each space on this worksheet to create an overview of the month and what you would like to complete each week. You may also include any notes that are important to your production schedule (e.g. “out of town this weekend, must complete work during the week” ). For example:

Example of production schedule

If you’re using this worksheet as your weekly calendar, you can use the M, T, W, T, F, S, S lines to get detailed with which day production tasks will be completed. For example:

Example 2 of production planning for a week

AVAILABLE HOURS – write down how many hours you have to work on production each week of the month. Make sure when you add up AVAILABLE HOURS for each week, it lines up with your REQUIRED HOURS.

STOCK GOAL – take your TOTAL # OF ITEMS TO MAKE number and divide it by the number of weeks you’ll be working on production. Enter that total under the STOCK TOAL section for each week.

Again, adjust these numbers based on the hours you have available each week, or on your production schedule.

For example, if you batch all prep of materials one week, assembly of one part of a product the next, and the second part of assembly the following week, you may not actually plan to “complete” any stock until the fourth week of the month.

STOCK CREATED – at the end of each week, enter the total number of products made. If you’re over or under your STOCK GOAL for the week, adjust the goals for the following weeks.

TOTAL HOURS WORKED – keep track of the number of hours you worked on production so you have more accurate numbers moving forward. You may think it takes an hour to create a product but you may be forgetting about the finishing details such as tagging, packaging, etc., which add up in a month. As you track, you can plan more effectively moving forward.

TOTAL STOCK COMPLETED – the total number of items you created for the month. Again, good to keep track of these numbers so you can reference them as you’re planning upcoming months.

Next year, when you’re prepping for the same craft show, you can look back and see how many products you created and how long it took you to create them, and then plan your schedule accordingly.

You can also reference your tracking worksheets from THE SUCCESS PLANNER , where you tracked sales and notes from the craft show and determine if you should plan to create more stock, less stock, or a different selection of stock.

REVENUE TOTAL – add the retail prices of each product made so you know how much you can potentially to earn this month if all products are sold.

CUSTOM ORDERS WORKSHEET

Custom Orders Worksheet

This worksheet ( which you can download for FREE HERE ) can be used to tack any custom orders your business receives and that must be added to your planned stock for the month.

Products for these orders can be slotted into your PRODUCTION schedule, based on the date they must be completed by.

ORDER DATE – the date you received the custom order.

PRODUCT – the name of the product the customer ordered.

QTY – the quantity the customer ordered.

PRICE – the retail price of the customer’s order.

CUSTOMER INFORMATION – include information such as:

  • Customer name
  • Shipping address
  • Contact information
  • Product details (e.g. “Wants E.M monogrammed on bag” or “Ordered basic tote but in black suede” )

SHIPPING COSTS – note how much the item will cost to ship to the customer or if they plan to pick the item up at no cost.

TRACKING NUMBER – once the item is shipped, note the shipping tracking number in this space.

TOTAL – the total for the customer’s order, including: product price, shipping fees, and any additional costs for customization.

DEADLINE – note when the custom order must be completed by.

COMPLETED – check this box when the order is completed so it’s easy to see, at a glance, which orders must be slotted into an upcoming production schedule.

SHIPPED – check this box when the item has been shipped.

I hope these worksheets help you plan your production schedule and reach your sales goals each month!

You may also find these helpful:

  • 10 TIPS TO QUICKLY PREPARE FOR A CRAFT SHOW
  • THE EASIEST WAY TO INCREASE CRAFT SHOW SALES BY 27%
  • 5 THINGS CRAFTERS WASTE THEIR TIME & MONEY ON

Check out THE SUCCESS PLANNER if you’d like more guidance and worksheets to help you plan, organize, and execute tasks for all areas of your business so you can reach your sales goal for the year.

How to plan inventory & create a production schedule

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how to make production schedule in business plan

Hey, I’m Erin 🙂 I write about small business and craft show techniques I’ve learned from being a small business owner for almost 2 decades, selling at dozens of craft shows, and earning a diploma in Visual Communication Design. I hope you find my advice helpful!

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Production Planning: How to Create The Ideal Production Plan

Production Planning: How to Create The Ideal Production Plan

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Supply chains have grown more complex over time. There’s no end to all of the different challenges that warehouse managers face from manufacturing in-house and maintaining multiple locations.

Production planning is one beneficial way of getting ahead of the rush and having a good understanding of your supply chain management and strength.

Manage multiple sales channels and drive results with Extensiv

Waiting for a rush of orders to disrupt your warehouse flow should never be an option. Use these production planning tips to improve your warehouse planning.

How Does Production Planning Work?

Production planning is the process of efficiently coordinating resources, activities, and processes in manufacturing to meet customer demand. It begins with demand forecasting and aligns production with sales plans through sales and operations planning (S&OP). The plan considers resource availability, schedules production tasks, manages inventory, and incorporates quality control measures.  Capacity planning ensures production aligns with manufacturing capabilities, while risk management addresses potential disruptions. Continuous monitoring allows for real-time adjustments, and the process fosters continuous improvement. Production planning aims to optimize production efficiency, cost-effectiveness, and customer satisfaction, making it a vital aspect of supply chain management.

Warehouse worker and manager taking warehouse management course; what is a wms

Benefits of Good Production Planning

There are a few key benefits that come with good production planning.

  • Improved customer service : When you can accurately forecast production needs, you can better meet customer demand and avoid stockouts.
  • Increased production efficiency : A well-planned master production schedule prevents bottlenecks and allows for a smooth workflow through the warehouse.
  • Reduced production costs : A good production planner will optimize the production process, reducing waste and ensuring that resources are used in the most efficient way possible.

Key Methods of Productions Planning

One of the most important production planning tips is to communicate your production plan to all parties involved.

Your production planning team should work closely with purchasing, operations, quality contro l, and sales teams to create an effective production schedule.

Ongoing communication about changes or disruptions within the supply chain is critical for production planning.

Specific to manufacturing a single product, the job method production planning is a production-oriented plan that uses routings to define the sequence of operations and tasks required to manufacture a product.

The job method production plan starts with the finished goods and works backward, defining each operation and task needed to produce the final product.

This type of production planning is common in batch and repetitive manufacturing environments with single products and smaller warehouses.

Batch Production Method

Batch production refers to individual products produced in batches or groups specific to a single product. In this type of production, products are made to order and typically in varying quantities.

Operations within a batch production environment will generally have some common characteristics:

  • The same product is produced over and over again
  • Operations are usually done sequentially
  • There is often a lot of setup time required between each batch

Flow Method

This method is based on the continuous production of large quantities of one or more products. Flow production refers to the continual production flow and uses assembly lines, conveyors, and other automation tools. Systems are closely monitored using an OEE calculator and similar tools to ensure operations run efficiently.

Flow production typically requires less setup time than batch production methods because there is no need for multiple setups between different production runs.

Process Method

The production planning process is closely aligned with the production scheduling of jobs. Production planners determine which steps come after, how they should be processed, and the production rate.

Production planners work to determine when each step will be processed and how many staff are needed for each step in production scheduling.

This method is common in businesses with a high mix of products and frequent changes to the production schedule.

Mass Production Method

A production planning approach that uses standard routings to produce products in large quantities is known as mass production.

This type of production planning is common in businesses with low product variety and high demand.

In mass production, the goal is to produce as many product units as possible while maintaining quality standards.

workers packing an order for order fulfillment

How to Choose the Best Production Plan

Most obviously, the type of product you’re producing and the most appropriate production process will impact the production planning method you choose.

Here are some factors to consider as you determine what production plan is best for you.

The Level of Demand

One key question to ask yourself when choosing the right production plan is whether or not your products experience a high volume of orders. Flow production may be the best option to maintain production levels if products are constantly in demand.

The Number of SKUs That Will be Produced

The more unique products you produce, the less likely job or batch production planning will be effective. In these cases, process or mass production methods are better suited for producing large quantities of products.

How Many Steps to Production Are There?

Another important factor to consider when choosing a production plan is whether or not there are multiple production steps required for each product. If so, you’ll want to know if the production processes can be performed simultaneously or sequentially. The decision on how to produce your SKUs will depend heavily on this information.

The Level of Variability in the Production Process

If production processes are highly variable, it can be difficult to use batch production planning. In this case, flow production is often a more effective option because it allows for greater flexibility and faster changes to production schedules.

The Skill Level of Your Workforce

If your workforce has limited production skills or production is performed by untrained workers, your planning will be different than if you’re working with a skilled labor force. Many companies find that process production planning is a good option because it allows for better control of production lines and minimizes the need for highly skilled labor to perform complex steps.

Steps to Creating Your Production Plan

Now that you have a better understanding of the different production planning methods and how you’ll choose the right method for you, it’s time to create your own production plan.

The following steps will help you develop a production plan that meets the specific needs of your business.

1) Gather Estimates and Forecasts of Product Demands

The first step in production planning is to gather data on estimated product demand. This information can come from sales forecasts, customer surveys, or other market research sources.

Once you have an idea of the level of demand for your products, you can begin to plan production around these estimates.

2) Assess Current Inventory Levels

Inventory data is also essential for production planning. You need to know what inventory levels are currently available and how much stock you’ll need to produce your estimated product demand.

This information will help you determine the production schedule and identify any potential bottlenecks in production.

It’s important to note that not all products can be produced in large quantities. If you have products only produced in small batches, production planning will need to take this into account.

3) Plan and Determine Needed Resources

The next production planning step is determining production capacity, overall production costs, and the required resources. This includes equipment, raw materials, and labor. Once you have an idea of what’s needed, you can develop a production plan.

Many factors will impact production capacity, including the number of products being produced and the level of demand.

4) Monitor Production Levels and Plan Release Dates

Monitoring production levels and planning release dates is the next step in your process. This will ensure production is on track and running smoothly. You should also set goals and track key performance metrics (KPIs) for production, such as the number of products to be completed per day or week.

These production planning steps can help your business run more efficiently and ensure products are delivered to customers on time.

5) Make Adjustments to Improve Production for the Future

Finally, production planning should include an evaluation of production processes and assessing how production was managed during the process.

This information can be used to make production methods or equipment changes for future product runs. This helps you avoid issues that occurred in previous production runs, saving time and money down the road.

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From employee tracking to inventory control and stocking, you’ll get all the help you need to ensure that your business runs smoothly and your team keeps fulfilling production orders at a record pace.

Choose Extensiv Warehouse Manager for your inventory management needs , and you’ll get a team of experts to guide you and get your new inventory management system up and running.

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Product Planning FAQs

An Enterprise Resource Planning (ERP) system plays a significant role in production planning and scheduling by providing a comprehensive and integrated platform to manage various aspects of manufacturing operations. An ERP system streamlines production planning by integrating various aspects of the manufacturing process, providing visibility, and enabling efficient utilization of available resources. It leads to improved production efficiency, reduced lead times, on-time delivery, and enhanced production control.

A product plan typically includes several key components that help guide the development, launch, and life cycle of a product. These components are interconnected and provide a clear roadmap to reach production goals. A typical production management plan includes components such as material requirements, real-time market analysis, product vision and strategy, product roadmap, features and prioritization, resource allocation, marketing and launch plans, etc.

Demand planning and production planning are closely interconnected in the supply chain and manufacturing process. Demand planning is the process of forecasting customer demand for a product, while production planning is the process of determining how to meet that demand efficiently. Demand forecasting is a critical input to production planning, as it provides valuable insights into customer demand, which allows production planners to optimize resources, streamline production schedules, and meet customer orders efficiently. By aligning production with demand, organizations can reduce costs, improve stakeholder and customer satisfaction, and enhance overall supply chain profitability.

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Production Schedule Template

Get your Master Production Schedule Template for Excel or open it in ProjectManager, the best way to manage your projects online.

how to make production schedule in business plan

Getting goods to customers involves a lot of coordination. There are demands to meet and raw materials to procure. And of course, you need to create a manufacturing schedule to deliver the commodity on time and meet customer needs. Use our free production schedule template for Excel to get those pieces together, and keep your manufacturing process running smoothly.

But, if you want to make an even better production schedule than Excel can offer, open ProjectManager’s free production schedule template. It lets you build a dynamic production schedule that can be managed online with an interactive Gantt chart, spreadsheet or kanban board. Track progress, create dependencies, find the critical path, attach files and more. Get started for free with ProjectManager and build a better production schedule.

production schedule template for manufacturing projects

What Is a Production Schedule?

A production schedule is a plan to balance supply and demand in the production of a commodity. It tracks the production of a product over a period of time, and is a fundamental piece of any manufacturing business.

Like any schedule, a production schedule is built to be flexible. It responds to fluctuations in demand and sets up inventory to avoid stockouts. Using our free production schedule template for excel will help you improve efficiency and control costs.

Everything about the manufacturing process is covered in this template. It helps you determine what needs to be produced, how much of it you need to make and when it needs to happen.

ProjectManager's free production schedule template

Why You Need a Production Schedule Template

The production schedule is part of your supply chain management . Not only does it manage your resources, but it helps your sales team work with production to plan a schedule that delivers the goods to customers as needed.

Using the production schedule template will help you estimate an accurate and realistic production plan, one that can be revisited and revised as needed. It helps to manage your inventory and stock movements. It also allows you to track your targets , manage deliveries and allocate resources, which includes both raw materials and personnel.

When to Use a Production Schedule Template

Use the production schedule template during production planning. This is when you start to estimate the number of raw materials, people, workstations, processes and supplies you’ll need to get the work done.

The next step is to determine the route of the raw materials through the production to the finished product. This will help you know where you are in the production cycle. This way you can accurately map the route from one workstation to the next.

This is when the production schedule comes in. It’s a way to manage these processes to match your deadline and budget. Then you can execute orders without having to make wild guesses. During the execution phase, you have most of the work laid out and just have to respond to supporting issues.

If you find yourself constantly updating and revising this template and other Excel sheets, it might be time to upgrade to project management software. Project management software automates much of that process and adds resource management tools to help you produce more efficiently. Workload charts with real-time resource availability keep your team productive. ProjectManager also has kanban boards that show you exactly where you are in the production cycle, so you can add resources to match your capacity. Try it for yourself with a free 30-day trial.

Production schedule template on a kanban board

Who Should Use a Production Schedule Template?

Depending on your business, there can be one or more people who use the production schedule template. A production planning manager oversees the production of a business. This person is more likely to manage the plan itself, though the schedule is part of that plan.

There are also production schedulers who are tasked with making the schedule on the required timeline. They are sometimes called a master scheduler. They look at historic data and inventory to make accurate and effective schedules.

Whether you have a production planning manager or a production scheduler, the person who uses the production schedule template needs to stay in close communication with suppliers, sales representatives and other stakeholders to make sure they are calculating current numbers and meeting current demand.

How to Use ProjectManager’s Production Schedule Template

Our free production schedule template for Excel has all the information you need to add mapped out for you. Just put in how much and when, then you can organize your manufacturing to meet deadlines.

Company Info

The first part of the template is where you identify the work center and the shift. There’s a place to date the template and then another where you can add the date it was revised.

Order Status

This is where you indicate the status of the order. You can customize this column to mirror your nomenclature. We have set the template with options of started, in progress, done and more.

Production Number

Next is where you indicate the production number for internal tracking. What follows is the name of the customer for whom you’re making the product to sell. The product list is simply the quantity of items you’re going to manufacture.

Variations refers to any differences in the product. For example, if you’re manufacturing lunchboxes, this would indicate different colors or designs. Then you add up the product list and variations to come up with the total product quantity.

Starting Inventory

The starting inventory is how much inventory you have at the beginning of the manufacturing job. The ending inventory is what you’re left with. This will help you gauge your inventory to make sure you always have enough of what you need in stock.

Manufacturing Dates

Next is the start date for the manufacturing, followed by the end date, which gives you a timeframe by which the work must be completed. When it is done, there’s a place for the ship date, which can be seen as the hard deadline by which time your product must leave the manufacturing floor.

There’s a place for notes to fill in any gaps that aren’t part of the overall production schedule template. Under that is a place to capture any delays in manufacturing, listing the from-to dates and adding an explanation for the delay.

How to Schedule Production in ProjectManager

The free production schedule template is a great start to managing your manufacturing schedule, but if you want to plan better, organize resources, set dependencies and more, you’ll want to use a project management software tool like ProjectManager to simplify your scheduling. Use our online Gantt charts to get all your tasks identified, described and laid out over a timeline, with start and finish dates. Now you can see your entire manufacturing schedule in one place. There are likely dependent tasks that can cause a bottleneck in your manufacturing. With the Gantt chart it’s easy to link these tasks together by simply dragging one to another so they don’t slip through the cracks and cause delays.

Production schedule on a Gantt chart

Resource Tracking

Because our software is online you can monitor your manufacturing in real-time and reallocate resources quickly to stay on track. There’s even a workload chart to balance your team’s tasks so they work more efficiently. All resource costs are managed, which gives you more control over the supplies and raw materials you need to make your product.

workload allocation for a production schedule

What Other Templates Can Help With Scheduling?

Our free production schedule template is one of dozens of free project management templates on our site that can help you better plan and schedule your work.

Gantt Chart Template

While not as dynamic as our online Gantt chart, the free Gantt chart template is still very helpful when making your schedule. It gives you a visual tool to organize your schedule by showing you start and end dates and setting milestones to break up your production into more manageable bits.

Work Schedule Template

Our free work schedule template will help you organize your workforce by letting you list all your employees, where they’re located, the times they’re working and what they’re responsible for doing over their shift. It can manage the traditional weekday, but also shift work for those manufacturers that are running their machinery all week long, 24 hours a day.

Project Plan Template

The free project plan template is used to organize all the activities of your manufacturing production. That includes tasks and resources. It breaks the work into phases, activities into a schedule with tasks and durations, dependencies and more.

Related Production Scheduling Content

We publish blogs, videos and guides that explain all the different aspects of production management. Here are a few of the ones that focus on production scheduling and other similar topics:

  • Best Production Scheduling Software Rankings
  • Production Scheduling Basics
  • How to Create a Master Production Schedule (MPS)
  • Production Management: A Quick Guide
  • Production Planning in Manufacturing: Best Practices

ProjectManager is a cloud-based tool that helps you organize work, teams and gives you real-time data to help you make better decisions. It is used by tens of thousands of teams across many industries to help them plan, schedule, monitor, track and report on the progress and performance of their work. See what it can do to help you stay on schedule by taking this free 30-day trial today.

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Deliver faster, collaborate better, innovate more effectively — without the high prices and months-long implementation and extensive training required by other products.

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How To Use A Craft Calendar To Plan A Craft Production Schedule

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Use a Craft Calendar to Plan Your Craft Production - 2021 planner

When selling crafts as a Craftpreneur, keeping up on your inventory by staying ahead of the buyer is crucial. Here’s our tried and true annual craft production schedule to stay ahead (without being overworked). 

Hey, y’all! As we head toward a new year, this is the time of year I start looking ahead. And no, I’m not talking about New Year’s Resolutions!

I start creating goals and craft ideas based on the holidays throughout the year. I use this time around the holidays (which is a little slower for us) to plan out my strategy ahead of time for making all of our seasonal and holiday wreaths .

Being a Creftpreneur has its challenges, and staying ahead of your customers’ buying habits is one of them. If you aren’t able to stay ahead of your customer, you’re fighting a losing battle – and you’ll lose every time.

In this post, I’m sharing our production schedule and how we plan our craft production to ensure we catch our ideal customers when they’re ready to make purchases.

Before we dive in, we offer loads of help and tutorials for Craftpreneurs. If you need help starting or building your business , check out Small Business Budget Template 101 , 5 Sanity-Saving Small Business Shipping Tips , and How to Price Handmade Items And Actually Make Money .

How to Use Your Own Craftpreneur Planner

What is a craft production schedule for Craftpreneurs?

Production schedules in other businesses usually involve creating a plan to introduce their products to their customers and how to streamline that plan.

As Craftpreneurs, we learned quickly that we couldn’t make and sell Christmas wreaths during the holiday season. Instead, we needed to make them ahead of time because our customers started buying their holiday wreaths and decor up to 2 months before the actual holiday.

So, by waiting until the holiday season to sell our wreaths, we were losing out on money and customers.

Once we adjusted our thinking and planning and created our production schedule to begin working ahead, our business grew quickly.

Making A Craft Production Schedule Based On A Craft Calendar

One question I get asked a lot is, “if waiting until the holiday season is too late, when should I start making seasonal and holiday crafts to sell?”

It’s a great question because, after all, the holidays are a crafter’s “busy season.” We don’t want to miss the window of opportunity, right?

My answer: You need to start your production schedule earlier than you probably think! 

Buyers start buying seasonal and holiday items at least 4-6 weeks before the holiday. And they start browsing way before that.

They may wait to purchase until closer to the holiday in mind, but they start looking and dreaming of that perfect piece for their home weeks before that.

Let’s use a real-life example to illustrate my point. Halloween buyers often decorate at the beginning of October (about 4 weeks before the holiday). They start looking for their Halloween decor right after Labor Day (almost 2 months before the holiday).

If you don’t have your Halloween items completed and in your store before Labor Day, you’ve just lost a lot of potential buyers (who could become repeat customers).

A Production Schedule Helps You Stay Ahead Of The Buyer

In order to have the most successful holiday sales you can, you need to stay ahead of the buyer.

But we’re so programmed to begin thinking about holiday seasons at certain times. As Craftpreneurs, we need to break that habit and create a new way of thinking that will help your business.

That’s where making a craft production schedule comes into play.

I recommend staying about 2-3 months ahead of the holidays in your craft-making schedule. That way, you can create and have inventory available when people are ready to purchase.

And as a bonus, you won’t be scrambling to try to finish all of the crafts within a time crunch!

For example, your craft calendar might say to begin making St. Patrick’s Day and Easter wreaths around late January or early February.

Trust me – it may seem early, but it’s NOT.

Here’s another example. Springtime is the time to think about Mother’s Day, summertime, and June and July holidays. I could go on and on!  

If you follow that train of thought all year long, there aren’t any “slow” months, per se, in your production schedule because you are always preparing for the next holiday that’s around the corner. 

Y’all, I have used this method for years now, and it works .

NOTE : A way to help you gauge when to start switching your seasonal production to the next holiday is to keep an eye on your local craft stores.

Joann Fabrics, Michaels, Hobby Lobby, and others know when to set up their seasonal and holiday decor. If you’re seeing decor for a particular holiday in their stores, it’s time to get a jump on your own craft production schedule.

One Exception To The Craft Calendar Production Schedule Method

The one slight adjustment I would say to my general 2-3 months ahead rule-of-thumb is to start Christmas items in July.

Yes, you read that right…July! (or, honestly, even June)

July may FEEL too early to start making and selling crafts for Christmas, but don’t forget about the popular Christmas In July event that many online retail shops participate in. That’s why working on Christmas items in June can be advantageous.

Etsy.com , for example, always holds an annual Christmas In July sales event towards the end of July, and it’s a huge benefit for you to jump on board with their sales event to make use of their advertising power.

Believe it or not, buyers know about this event and shop in July – for gifts for others or decor items for themselves.

Pro Tip: When working that far in advance, it’s important to utilize proper wreath storage , so your hard work doesn’t go to waste. Make sure to protect your assets!

The Craft Production Schedule Calendar We Use

Now, y’all…we’re crafters! We do things visually, right?

With that in mind, I created a graphic to break down for you how I plan my own craft production calendar for selling my crafts.

2023 Holidays

Holidays For Craft Production Schedule Planning

Here is the lowdown on all the major (and some fun minor) holidays and seasons throughout the year, broken down by month.

PRO TIP: the exact date of a few holidays (like Mardi Gras and Easter) shifts each year. They can even fall in different months from one year to the next. I’m giving exact dates for holidays that stay the same and simply listing holidays that shift dates. Make sure to look up the dates for those holidays from year to year as you plan your craft production schedule!

Remember, shoot to stay about 2-3 months ahead of each holiday or season in your production schedule!

January Holidays

January has the following seasonal events or holidays to keep in mind: 

  • Winter (snow, everyday crafts), Chinese New Year (can sometimes fall in February)
  • 1st –   New Year’s 
  • 5th –   National Bird Day
  • 13th – National Rubber Ducky Day 
  • 15th – National Hat Day 
  • 18th – Winnie The Poo Day 
  • Third Monday – Martin Luther King Jr Holiday

February Holidays

February has the following seasonal events or holidays to keep in mind: 

  • American Heart Month, Black History Month, Super Bowl Sunday
  • 2nd – Groundhog Day
  • 14th – Valentine’s Day
  • Third Monday – President’s Day
  • Mardi Gras (can sometimes be in March)
  • 17th – Random Acts of Kindness Day
  • 20th – Love Your Pet Day

March Holidays

March has the following seasonal events or holidays to keep in mind: 

  • March Madness Basketball, National Women’s History Month
  • 8th – International Women’s Day
  • 12th – National Plant a Flower Day
  • 17th – St. Patrick’s Day
  • 20th – Spring Equinox (Spring Begins)
  • 23rd – National Puppy Day
  • 31st – National Crayon Day

April Holidays

April has the following seasonal events or holidays to keep in mind: 

  • National Garden Month, National Pet Month
  • 1st – April Fool’s Day
  • Easter (can sometimes be in late March)
  • 13th – National Peach Cobbler Day
  • 22nd – Earth Day
  • 23rd – National Picnic Day

May Holidays

May has the following seasonal events or holidays to keep in mind: 

  • National Bike Month, National Strawberry Month
  • 1st – International Space Day
  • 4th – Star Wars Day
  • 5th – Cinco de Mayo
  • Second Sunday – Mother’s Day
  • 25th – Memorial Day

June Holidays

June has the following seasonal events or holidays to keep in mind: 

  • Summer Begins, Fireworks Safety Month, National Great Outdoors Month
  • 4th – World Bicycle Day
  • 5th – National Hot Air Balloon Day
  • 8th – World Oceans Day
  • 14th – Flag Day
  • 20th or 21st (varies) – Summer Solstice (Summer Begins)
  • Third Sunday – Father’s Day

July Holidays

July has the following seasonal events or holidays to keep in mind: 

  • National Hot Dog Month, National Ice Cream Month
  • 4th – Independence Day in the US (4th of July)
  • 7th – Chocolate Day
  • 14th – Cow Appreciation Day
  • 25th – International Red Shoe Day

August Holidays

August has the following seasonal events or holidays to keep in mind: 

  • Back to School, National Peach Month
  • 2nd – Friendship Day
  • 8th – International Cat Day
  • 15th – World Honeybee Day
  • 26th – National Dog Day

September Holidays

September has the following seasonal events or holidays to keep in mind: 

  • Fall Begins, National Save a Tiger Month
  • First Monday – Labor Day
  • 9th – Teddy Bear Day
  • 13th – Grandparent’s Day
  • 19th – International Talk Like A Pirate Day
  • 21st, 22nd, or 23rd (varies) – Fall Equinox (Fall Begins)

October Holidays

October has the following seasonal events or holidays to keep in mind: 

  • Adopt a Shelter Dog Month, Breast Cancer Awareness Month
  • 1st – International Coffee Day
  • 4th – National Golf Day
  • 12th – Columbus Day
  • 27th – Black Cat Day
  • 31st – Halloween

November Holidays

November has the following seasonal events or holidays to keep in mind: 

  • National Gratitude Month, National Peanut Butter Lovers Month
  • 1st-2nd – Day of the Dead
  • 17th – World Peace Day
  • 20th – Universal Children’s Day
  • Fourth Thursday – Thanksgiving
  • Day After Thanksgiving – Black Friday
  • Late November or Early December – Hanukkah Begins

December Holidays

December has the following seasonal events or holidays to keep in mind: 

  • National Pear Month
  • 12th – Poinsettia Day
  • 21st – Winter Solstice (Winter Begins)
  • 25th – Christmas Day
  • 26th – Make Cut Out Snowflakes Day
  • 31st – New Year’s Eve

If you want to have this craft calendar to hang up in your office and help you plan your production schedule, click here  to order your 2023 Craftpreneur Planner PDF and print it out!

2023 Craftpreneur Planner

Use A Craft Calendar To Plan A Production Schedule For Your Business

Using a production schedule doesn’t need to be complicated or time-consuming, y’all! In fact, it’s one of those things that you can plan once (if you do it right) and use over and over again. I hope this tutorial showing you how we make our helps convey the concept and makes it easier to create your own (or use ours if it fits your business).

If you want more Craftpreneur business inspiration, check out:

  • How to Open a Shop and Sell on Etsy
  • How to Organize Wreath Supplies
  • Business Laptop Recommendations To Propel Your Business Into The Next Year
  • How to Build an Email List to Boost Your Sales
  • How to Display Wreaths at Home and Craft Shows

How to Use a Craft Calendar to Plan a Craft Production Schedule

If you need any help with centerpiece-making, bow-making, wreath-making, or crafting in general, be sure to check out more of our tutorials on  How to Make Wreaths .

We would love to see your beautiful bows! Please share with us over at the  How To Make Wreaths Facebook Group .

Finally, if you’re interested in more info on learning how to make wreaths, where to buy  supplies , and being in a community of like-minded crafters, check out our  Creative Coaching Subscription Group .

Creative Coaching - Free Tutorial

If you love to craft, check out our Eat. Sleep. C raft. Repeat. t-shirts and click on the picture below!

Eat. Sleep. Craft. Repeat. T-shirt

Thank you so much this will be my vision for 2020!

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The biggest NFL game of the season has reached halftime! After three rounds of playoff games and 18 regular-season weeks, Super Bowl LVIII is half over. The defending champion Kansas City Chiefs and San Francisco 49ers are playing for the right to hoist the Lombardi Trophy at Allegiant Stadium in Las Vegas. 

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IMAGES

  1. 4 Free Production Scheduling Excel Templates

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  2. Production Schedule Template Excel & Word

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  3. How To Make A Production Schedule In Excel ~ Excel Templates

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  4. Production Schedule Template

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  5. 15+ Free Production Schedule Templates

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  6. Production Schedule

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COMMENTS

  1. 10 Production Schedule Templates for Production Planning

    ClickUp Release Planning Template 10. Excel Production Schedule Template by Simple Sheets If you're in the business of making something—a new app, a website, or even a multimedia project—you need to carefully plan, control, and execute your production to succeed.

  2. How to Create a Master Production Schedule (MPS)

    Using aggregate planning as input is a great way to create a master production schedule. Stock inventory level: You'll need to know your current inventory levels to create an efficient production schedule that minimizes inventory costs down and meets customer demand.

  3. Production Scheduling Basics: Creating a Production Schedule

    Learn more What Is a Production Schedule? A production schedule is an integral part of production scheduling. The production schedule is a list of all the products that are to be manufactured. That list also notes where and when each product is going to be made.

  4. The Easiest Way To Master Production Scheduling I 2023

    The production schedule is created and executed in 5 steps: Planning - You can do two types of planning — static or dynamic. Static assumes nothing will change throughout the production process and dynamic assumes anything could change.

  5. Production Planning and Scheduling for Manufacturing

    Allocating resources efficiently Developing manufacturing schedules and timelines What is production scheduling? Production scheduling is a vital process that entails the creation of a comprehensive and detailed timetable outlining the specific order and timing of production activities.

  6. Production Planning and Scheduling: The Complete Guide

    Production planning involves scheduling processes, raw materials, and resources to produce goods for consumers within predetermined time frames. Production scheduling specifies who will conduct the operations and when. Production planning determines what and how much work needs to be done.

  7. How to Create a Production Schedule (with Example & Tips)

    November 3, 2023 7 Minute Read Share Blog: A production schedule can help you bring down manufacturing costs and maximise efficiency during the production process. Effective production scheduling can mean the difference between a happy customer and a job that was cancelled because it wasn't completed on time.

  8. Production Planning in Manufacturing: Best Practices for Production Plans

    Download Excel File Types of Production Planning Every operation is unique, and the same production plan isn't right for everyone. In order to get the most from project planning, you need to decide which method is best for your manufacturing process. That said, here's a quick intro to the different types of production planning. Job Method

  9. Mastering Production Schedules: a Step-by-step Guide

    at Motion Jul 11, 2023 As a business owner or manager, you know that time is money. That's why having a well-planned production schedule is crucial to the success of your business, whether you're producing cars, cakes, or content.

  10. What Is Production Planning & Why Is It Important?

    Product Planning Explained Production planning is a broad discipline that involves much more than a focus on manufacturing process efficiency. It is intertwined with nearly every other aspect of the business, including finance, sales, inventory and human resources.

  11. Importance of Production Scheduling

    Production scheduling helps you anticipate demand, stock resources, manage labor, and prioritize on-time production in order to avoid these crucial business objectives. In this guide, you'll learn the importance of production scheduling, the steps for creating a schedule, and optimization practices to help keep your company on track.

  12. How to manage your production schedule

    In manufacturing, a production schedule is a timeline set up to create the right amount of products to meet the demand within a timeframe. It helps you keep your costs low and avoid overproduction while still meeting your deadlines. For a manufacturer, a solid production schedule is the foundation of a healthy customer relationship.

  13. Production plan: Top tips for improving your operations

    Here are some advantages of an effective production plan and scheduling. Reduced labour costs by eliminating wasted time and improving process flow. Reduced inventory costs by decreasing the need for safety stocks and excessive work-in-process inventories. Optimized equipment usage and increased capacity.

  14. Production Scheduling: Your Path to Manufacturing Excellence

    Master production schedule (MPS): a full-scale plan made for a specific time frame, detailing the requirements for manufacturing a product. It considers aspects such as budget, resources, and routing. Manufacturing schedule: a production plan that solely focuses on routing to detail the steps required to build finished products.

  15. What is production scheduling, and why is it important?

    Here are five key steps to follow. Planning: Begin with your demand plan. How much raw material will you need, and when?

  16. How does a master production schedule help businesses plan ...

    Conclusion. A master production schedule is a powerful tool for businesses to plan production. It helps them organize the necessary resources and provides insight into costs, materials and delivery schedules. By using a master production schedule, businesses can ensure that their products are being produced on-time, within budget and in line ...

  17. What is production planning and how to do it? A comprehensive guide

    A production plan can be created and managed easily by using ERP software. You'd need the items, bill of materials, routings, customer orders, and material requests ready before creating a production plan. 6.1 Creating the production plan. Once you have the prerequisite records ready, it's time to create the production plan.

  18. Free Production Schedule Template to Streamline Work [2023] • Asana

    Production schedules give the basic details of the process—what you're making (the product) and when it will be ready (the due date). Production schedule templates are typically used in manufacturing production, where it's common to produce hundreds—or even thousands—of products a day.

  19. What Is a Production Schedule? (With Importance and Stages)

    1. Planning The first stage of creating a production schedule is planning, which is often the most important step. In this stage, production schedulers define a production goal and analyze the necessary resources and budget to achieve it.

  20. Production Planning Template for Excel (Free Download)

    Download What Is Production Planning? A production plan is a guide that outlines every step involved in the production of a good. With production planning, the production process is more organized and efficient, and there is less of a risk of missing an important step that stops or slows down production.

  21. How to Plan Inventory & Create a Production Schedule

    AVAILABLE HOURS - write down how many hours you have to work on production each week of the month. Make sure when you add up AVAILABLE HOURS for each week, it lines up with your REQUIRED HOURS. STOCK GOAL - take your TOTAL # OF ITEMS TO MAKE number and divide it by the number of weeks you'll be working on production.

  22. Production Planning Guide (Benefits + Methods)

    Production planning is the process of efficiently coordinating resources, activities, and processes in manufacturing to meet customer demand. It begins with demand forecasting and aligns production with sales plans through sales and operations planning (S&OP). The plan considers resource availability, schedules production tasks, manages ...

  23. Production Schedule Template for Excel (Free Download)

    Try it now What Is a Production Schedule? A production schedule is a plan to balance supply and demand in the production of a commodity. It tracks the production of a product over a period of time, and is a fundamental piece of any manufacturing business. Like any schedule, a production schedule is built to be flexible.

  24. How To Use A Craft Calendar To Plan A Craft Production Schedule

    21st - Winter Solstice (Winter Begins) 25th - Christmas Day. 26th - Make Cut Out Snowflakes Day. 31st - New Year's Eve. If you want to have this craft calendar to hang up in your office and help you plan your production schedule, click here to order your 2023 Craftpreneur Planner PDF and print it out!

  25. How to Create a Film Production Schedule for All Stages

    A film production schedule is a crucial tool for organizing and managing the various stages of making a movie. It helps you plan the time, budget, resources, and tasks needed to complete your project.

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